Job Description

Toast is recruiting on behalf of a non-profit professional association serving in-house lawyers across the legal industry. The organization is funded through member dues and law firm sponsorships, and uses those resources to deliver programming, continuing education, and social events for its community. This is an hourly independent contractor position, approximately 20 hours per week, supporting the organization's Board of Directors as both administrator and community manager. The role suits someone who thrives in a self-directed environment, balancing creative event planning with polished, professional interactions with Board members, sponsors, and member firms.

Responsibilities

Administrative

Support Board members including the President, Vice President, Secretary, Treasurer, and Committee Chairs
Respond promptly to Board requests and adjust workflow to support shifting priorities
Act as liaison between the Board, the global organization, and chapter members
Manage day to day internal and external communications
Schedule and support committee meetings, track progress, distribute materials, and maintain notes
Manage calendars for events, Board meetings, programming, and sponsorship activities
Coordinate meeting logistics including room bookings, catering, and virtual setup
Maintain accurate member and nonmember rosters through research and outreach
Update records across spreadsheets and email or marketing platforms

Event Management

Plan, coordinate, and attend programming and social events whenever feasible
Collaborate with the Program Chair, committee members, and sponsors on topics, content, and speakers
Create registration pages, invitations, save the dates, website content, and LinkedIn posts
Manage event reminders and communications
Support venue coordination, contracts, catering, dietary tracking, A/V, room setup, name tags, giveaways, and registration logistics
Prepare and distribute program materials on time
Respond to registration inquiries and resolve issues
Conduct post event follow up including attendance tracking, materials distribution, surveys, and sponsor follow up
Maintain accurate records of CLE programs, logistics, attendance, and statistics

Community Membership

Support retention and recruitment with the Membership Committee and global organization
Identify membership growth opportunities with the Board
Invite prospective members to programs and identify engagement opportunities
Help design and distribute communications for members and prospects
Send welcome letters, renewal notices, and outreach messages

Marketing and Promotion

Manage social media and marketing, including maintaining the chapter website
Keep events, news, and materials current and relevant
Maintain an active presence on LinkedIn and other platforms
Develop and distribute promotional materials for membership drives and initiatives

Sponsorship

Maintain and strengthen relationships with sponsors
Support sponsor procurement with the Committee Chair and Board
Create and update sponsorship materials annually or as needed
Respond to sponsorship inquiries and distribute materials
Ensure sponsor commitments are fulfilled, including website presence, logos, programming materials, LinkedIn content, and newsletter contributions
Support committee restructuring and onboarding new members

Organizational Support

Work with the President and Board on organizational improvement and strategic planning
Attend bi weekly meetings with the global organization and other chapter directors
Attend the Annual Meeting and administrator training when possible

Requirements

Strong organizational and project management skills with high attention to detail
Self directed and comfortable managing competing priorities independently
Confident, polished communicator able to represent the organization to Board Directors and sponsors
Experience with event planning and coordination, including vendor and venue management
Comfortable with proactive outreach, including cold calling and relationship building
Working knowledge of social media management, particularly LinkedIn
Experience maintaining databases, spreadsheets, and marketing platforms
Strong written communication skills for newsletters, invitations, and promotional content
Ability to work flexible hours to support events and Board availability
Experience in nonprofit, association, or membership organization environments is an asset

Benefits

This contract role pays 35 to 40 dollars per hour for approximately 20 hours per week, with expenses covered for event related costs. The position offers the flexibility of contractor status while providing meaningful, ongoing work with a recognizable professional community. The successful candidate will play a direct role in sustaining a network that supports in-house counsel through education, mentorship, and connection, with visible impact reflected in event turnout, membership growth, and sponsor retention each year.

Community Manager (Contract)