Executive Operations Partner

Location: Remote
Type: Full-Time
Schedule: Must maintain at least 4+ hours daily overlap with US Eastern Time
Equipment: Company-provided MacBook
Growth Path: Structured 6 and 12-month performance reviews with compensation progression tied to growth and operational ownership

About the Opportunity

We are a founder-led mindfulness and clinical methodology organization serving founders, executives, and high-performing professionals through meditation practice, operational methodology, retreats, educational content, and research initiatives.

We are seeking a highly capable Executive Assistant & Operations Associate to serve as a strategic support partner to the founder in a fast-paced, startup-style environment.

This is not a traditional Executive Assistant role.

This role is intentionally designed as a hybrid between executive support and operational leadership development. The ideal candidate is not looking for a purely administrative position, but rather an opportunity to grow into broader operational ownership over time.

You will begin by supporting the founder directly while simultaneously owning select operational workflows and systems from day one. As you help build scalable systems that reduce recurring administrative burden, the role will naturally evolve toward increased operational responsibility and long-term growth potential.

The ideal candidate thrives in dynamic environments, communicates proactively and directly, escalates issues early, and genuinely enjoys bringing structure and clarity to complex workflows.

This is a high-trust role requiring strong judgment, excellent communication skills, operational maturity, and the ability to represent a wellness-focused organization professionally and thoughtfully.

What You’ll Own

Executive Support

Manage complex scheduling, calendar coordination, and meeting logistics
Prepare agendas, notes, follow-ups, and operational documentation
Coordinate travel, retreat logistics, and event-related planning
Support inbox management and communication prioritization
Track deadlines, commitments, and action items across multiple workstreams
Anticipate founder needs and proactively reduce operational friction
Help maintain organization and accountability across projects and priorities

Operations & Systems Ownership

Build scalable systems that reduce recurring administrative workload
Identify inefficiencies and proactively recommend process improvements
Create and maintain SOPs, documentation, and operational resources
Support operational execution across multiple active initiatives
Use AI tools and automation thoughtfully to improve workflows and execution speed
Monitor projects, timelines, and deliverables to ensure operational follow-through
Escalate blockers, risks, and operational concerns proactively and early

Project & Workflow Coordination

Help manage multiple simultaneous initiatives, including:
- Retreat coordination
- Founder and executive client support
- Content and media projects
- Research and administrative operations
- Internal systems and process development
Ensure projects remain organized, documented, and moving forward efficiently
Coordinate communication and follow-up across stakeholders, vendors, and collaborators

What We’re Looking For

Must-Haves

4+ years of Executive Assistant, Operations, or founder support experience
Experience supporting founders, executives, or startup leadership teams
Strong written and spoken English with comfort operating in US business environments
Excellent organizational and documentation skills
High level of personal accountability and ownership
Self-directed learner who can independently pick up new tools and systems
Systems thinker who naturally identifies patterns, inefficiencies, and prevention opportunities
Comfortable operating in ambiguity and fast-changing environments
Strong judgment around prioritization and escalation
Comfortable communicating directly, clearly, and proactively
Familiarity with AI tools and leveraging them to improve productivity and workflows
Experience using:
- Asana
- Google Workspace
- Slack
- Notion

Nice-to-Haves

Experience supporting startup founders or high-growth operators
Background in wellness, mindfulness, coaching, therapy, or mission-driven organizations
Familiarity with:
- Calendly
- Xero
- Fireflies
Exposure to research coordination or research operations
Experience balancing executive support with operational execution responsibilities
Experience building systems and workflows from scratch

Traits That Will Make You Successful

Calm under pressure
Highly accountable
Operationally minded
Strong follow-through
Proactive rather than reactive
Comfortable escalating issues early
Naturally curious and growth-oriented
High emotional intelligence
Strong attention to detail
Comfortable balancing speed with organization
Excited by ownership and operational problem-solving

What Success Looks Like

The founder gains significant operational bandwidth and clarity
Systems and workflows become increasingly organized and scalable
Operational bottlenecks are identified and solved proactively
Communication becomes streamlined, concise, and dependable
Projects move forward consistently without requiring heavy oversight
Administrative burden decreases as operational systems improve
The role evolves into broader operational leadership over time

Compensation & Benefits

Starting compensation of $2,200 USD/month
13th month benefit for Philippines-based hires (prorated for partial year)
Company-provided MacBook
Structured 6 and 12-month compensation and growth reviews
Additional performance and retention-based bonus opportunities
Long-term growth path into expanded operations or Chief of Staff-style responsibilities

Growth Opportunity

This role is intentionally designed for long-term growth.

Candidates who demonstrate strong operational thinking, ownership, leadership capability, and systems-building ability will have the opportunity to expand into broader operational leadership responsibilities over time.

We are looking for someone excited to grow alongside the organization and become a long-term strategic partner to the founder.

CG - Executive Operations Partner - 62145288254