Job Brief

We are seeking a highly organised and detail-oriented Accounts & Administration Officer to support the day-to-day financial and administrative operations of our businesses. This role is responsible for ensuring the accurate processing of financial transactions, maintaining organised records, and providing administrative support that contributes to the smooth and efficient running of the organisation.

Working closely with the finance and leadership teams, the successful candidate will assist with accounts payable, reconciliations, invoicing, month-end processes, and general administration. This position is ideal for a proactive professional who enjoys working across both finance and administration while maintaining a high level of accuracy and organisation.

Responsibilities

Financial Administration

Accounts Payable: Process supplier invoices accurately and prepare supplier payment batches in accordance with company procedures.

Bank Reconciliations: Perform regular bank reconciliations to ensure financial records remain accurate and up to date.

Invoicing: Assist with the preparation and processing of customer invoices and routine billing activities.

Month-End Support: Assist with month-end accounting processes, including journal entries, reconciliations, and supporting documentation.

Financial Record Management: Maintain accurate financial records, ledgers, and supporting documentation in accordance with company policies.

Administrative Support

Document Management: Collate supplier invoices and supporting documentation into consolidated PDF files for management review and approval.

General Administration: Provide administrative support to management and internal teams, assisting with day-to-day operational requirements.

Record Maintenance: Organise and maintain financial and administrative records to ensure information is accurate, secure, and easily accessible.

Process Improvement: Identify opportunities to improve administrative and financial workflows while maintaining compliance with established procedures.

Requirements

Proven experience in accounts payable, accounts receivable, bookkeeping, or general finance administration.

Experience processing financial transactions using Xero.

Strong understanding of bookkeeping principles and financial record management.

High level of accuracy and attention to detail when processing financial information.

Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines.

Excellent written and verbal English communication skills aligned with Australian professional standards.

Ability to work independently while supporting multiple stakeholders across the business.

Strong problem-solving skills with a proactive approach to improving processes and maintaining operational efficiency.

Software Proficiency

Accounting Software – Xero

Productivity Tools – Microsoft Excel and Microsoft Office Suite (Word, Outlook)

Document Management – Adobe Acrobat or equivalent PDF editing software

Education

Bachelor’s Degree in Accountancy, Finance, Business Administration, or a related field.

Personal Attributes

Highly organised with a structured and methodical approach to financial administration.

Detail-oriented with a strong commitment to accuracy and data integrity.

Proactive and adaptable, with a willingness to support a variety of financial and administrative tasks.

Reliable, trustworthy, and professional when handling confidential financial information.

Strong problem-solving skills with the ability to identify efficiencies and improve processes.

Self-motivated and accountable, capable of working independently while collaborating effectively with the broader team.

Positive and team-oriented, with a customer-focused approach to supporting internal stakeholders.

Time Zone: Australian Business Hours

Applicant Location: Must be located in the Philippines

About Outdesk

At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.

Employee Benefits

Paid Leave

13th Month Pay

SSS

Philhealth

Pag-Ibig

BIR

HMO