ICAP Executive Search & Selection is one of the premium consultancies and part of ICAP People & Employment Solutions, the largest HR Services Provider in Greece, Cyprus and Romania. With more than 50 years of experience, we specialize in assessing and recruiting Senior to Middle Level Executives across all sectors.

ICAP Executive Search & Selection, on behalf of its client, a global leader in energy and commodities trading, is looking for a highly capable and motivated Senior Administrative Assistant with previous experience in a demanding and fast-moving environment. This position reports directly to the HR Director.

Senior Administrative Assistant (6271/SAA/ESS/GR)

Key Responsibilities:

Act as the main point of contact for personnel within the company and external parties.
Greet, welcome, and direct guests and visitors to the appropriate person or meeting room.
Answer, screen, and forward incoming phone calls.
Manage meeting room calendars and coordinate audio and video conferences.
Receive, sort, distribute, and prepare incoming and outgoing mail, and manage complex courier deliveries, and shipment documentation.
Process invoices and expenses, maintain filing systems, contact database, schedule meetings, bookkeeping and assist in coordinating company events.
Administer mobile services, including SIM cards, mobile devices, roaming requests, and coordinate with the telecom provider on related matters.
Order, maintain, and update office supplies, inventory, door access records, telephone lists, floor plans, and other administrative records.
Arrange restaurant bookings, taxis, gifts, wreaths, hampers, and other business-related services.
Ensure that the reception area and meeting rooms are tidy, presentable, and properly equipped.

Requirements

Holding a Vocational Degree an Associate's or Bachelor's degree will be considered an advantage.
At least 5 years of relevant professional experience.
Fluent in English, both written and spoken.
Proficiency in Microsoft Office Suite and the ability to learn new software and systems quickly.
Possess hands-on experience with business software such as SAP, Concur, and Alfresco.
Experience in managing budgets and expenses.
Strong attention to detail.
Excellent customer service, communication, and interpersonal skills.
Strong organizational, multitasking, and time management skills.
Team player, professional attitude and willingness to go the extra mile.

In full compliance with the EU Pay Transparency Directive (EU) 2023/970, please note that the applicable salary range defined by our client for this role will be disclosed to candidates by our consulting team within a reasonable timeframe before the interview process begins.