Role: Executive Assistant (industries including Construction, HVAC, Plumbing, or similar Home Services sectors)
Priority Location: LATAM / South Africa

Working Hours: 8am - 5pm PST

Type of contract: Independent Contractor

Type of job: Remote

Start date: ASAP

About the Company: About the Company: Rapidly expanding HVAC enterprise committed to delivering top-tier home solutions.

About the Role: Seeking a highly organized and proactive Executive Assistant to support the owner of multiple businesses in the Plumbing, HVAC, and Mortgage Finance industries. This is a fast-paced role that requires exceptional organizational skills, strong communication, and the ability to manage multiple priorities simultaneously.

Key Responsibilities:

Manage executive calendar, appointments, and scheduling.
Coordinate meetings and prepare agendas and meeting notes.
Monitor and manage email inboxes, responding or escalating as appropriate.
Coordinate with internal teams, contractors, vendors, and clients.
Assist with project coordination across multiple businesses.
Track tasks, deadlines, and follow up to ensure completion.
Prepare reports, presentations, and business documents.
Organize digital files and maintain accurate records.
Handle travel arrangements and itinerary planning when required.
Assist with customer communications and administrative requests.
Support hiring, onboarding, and other operational initiatives as needed.
Perform research and special projects assigned by the executive.

Qualifications:

Minimum of 3 years in Executive Support, Personal Assistance, or Operational Coordination supporting a business owner / C-suite.
Superior command of English, both in written and oral communication.
Proven capacity to organize complex tasks and handle various priorities at once.
Meticulous attention to detail and a strong sense of professional autonomy.
Thrives within a rapid-scale entrepreneurial setting.
Capable of forecasting requirements and resolving issues before they arise.
Tech-savvy: Skilled in Google Workspace, MS Office, Slack, and Zoom/Teams; proficient with Project Management (Asana, ClickUp, Monday.com, Trello) and CRM platforms (HubSpot, Jobber, ServiceTitan, Housecall Pro).
Desirable: Competence in utilizing AI platforms like ChatGPT to enhance output.

Executive Assistant (industries including Construction, HVAC, Plumbing, or similar Home Services sectors) - 63027647784