Role: Executive Assistant
Priority Location: LatAm and South Africa
Working Hours: Full-time (40 hours/week), Eastern Standard Time (EST)
Type of contract: Remote
Type of job: Administrative

The final offer is at the client’s discretion and will depend on the candidate’s interview result, skills, and experience.

About the company:

The company is redefining how consumers interact with payments by combining wearable technology with modern financial services.

The company designs NFC-enabled payment wearables, develops embedded financial products, partners with global payment networks, and is preparing for several exciting product launches—including a next-generation payment ring with health tracking capabilities and a new debit banking initiative alongside The Marathon brand.

Working with organizations ranging from manufacturers and banking partners to Mastercard and strategic consumer brands, they operates at the intersection of fintech, hardware, branding, and innovation.

The Founder is now building the operational infrastructure needed to support this next chapter.

The Opportunity

This is far more than a traditional Executive Assistant role.

You'll become the founders operational right hand.

One hour you may be organizing calendars.

The next you'll be drafting investor materials, creating presentations, coordinating project updates, researching potential partners, managing WhatsApp conversations, organizing product launches, or using AI to automate internal workflows.

The ideal person genuinely enjoys variety and loves making executives more productive.

What You'll Do

Manage the founders calendar and inbox
Coordinate meetings across multiple time zones
Organize travel and scheduling logistics
Manage WhatsApp and email communications
Prepare presentations, decks and one-pagers
Conduct business and market research
Assist with project coordination alongside the Project Manager
Track follow-ups and action items
Help organize strategic partnerships
Build documents, spreadsheets and reports
Create AI-powered workflows that improve efficiency
Handle a wide variety of operational and administrative projects

AI & Automation

The founders is specifically looking for someone excited about leveraging modern AI tools to increase productivity.

You'll regularly use AI to:

Draft communications
Summarize meetings
Build presentations
Create documents
Generate research
Automate repetitive work
Improve internal processes

If you're constantly experimenting with new AI tools, you'll fit right in.

What Success Looks Like

The founders stays focused on strategy instead of administration
Communications are timely and organized
Meetings, follow-ups and priorities never slip
Projects move forward without constant oversight
Internal processes become increasingly automated and efficient

We're Looking For Someone Who

Has previous Executive Assistant or operations experience
Is exceptionally organized
Communicates professionally in written English
Thrives in fast-paced startup environments
Is resourceful and figures things out independently
Is highly proactive
Loves solving problems
Is comfortable wearing many hats
Has excellent attention to detail
Enjoys learning new technologies

Preferred Experience

Startup experience
Executive support
Operations coordination
Fintech or technology companies
AI workflow automation
Project coordination
Presentation creation
Research and executive communications

Tools

Experience with many of the following is beneficial:

Google Workspace
Microsoft Office
WhatsApp
ChatGPT
Claude
Gemini
Presentation software
Project management platforms

Why Join Us?

Few startups sit at the intersection of fintech, consumer hardware, strategic partnerships, and global product launches.

This role offers the opportunity to work directly with an experienced founder, help shape the company's operations from the ground up, and play a meaningful role in bringing innovative payment technologies to market. You'll gain exposure to banking, payments, consumer technology, product development, and executive decision-making while helping build the operational foundation for the company's next stage of growth.

Executive Assistant - 20568