Role: Real Estate Assistant / Transaction Coordinator

Priority Location: South Africa, Philippines, Latin America

Working Hours: 9AM - 5PM (Mon - Fri) US EST

Salary Range: $1,600 USD per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor

Type of job: Remote

Key Responsibilities:

Executive & Administrative Support

Manage and organize the Director of Sales & Financing's inbox
Review emails daily and prioritize items requiring attention
Summarize key updates and action items while leadership is traveling
Return phone calls and respond to general customer inquiries
Schedule property showings and coordinate appointments
Maintain organized records and documentation
Provide general administrative support across the sales department

Transaction Coordination

Track home sales throughout the sales process
Monitor pending applications, pending sales, rentals, and completed closings
Maintain and update master sales tracking spreadsheets with a high level of accuracy
Coordinate with community managers to ensure reporting remains current
Ensure transactions continue progressing through each stage of the process
Follow established workflows and identify any missing steps or delays

Lead Management & Customer Follow-Up

Respond to inbound inquiries from prospective homebuyers
Follow up on leads within our CRM
Schedule home showings
Send financing application links to qualified prospects
Follow up with applicants who have not completed their financing application
Provide friendly, professional communication throughout the buyer journey

Operational Support

Assist multiple community managers with administrative needs
Help ensure leads are properly followed up on for designated communities
Identify opportunities to improve efficiency and take work off leadership's plate
Support additional projects and administrative initiatives as needed

Requirements:

We're looking for someone who is naturally proactive and enjoys staying one step ahead.

The ideal candidate:

Is highly organized and detail-oriented
Communicates professionally in fluent English, both written and verbal
Is comfortable speaking with customers over the phone
Learns new processes quickly
Can manage multiple priorities without constant supervision
Takes initiative rather than waiting to be assigned work
Is dependable, responsive, and highly accountable
Enjoys solving problems and figuring things out independently
Is comfortable working in Google Workspace, spreadsheets, CRMs, and other online tools

Preferred Qualifications:

2+ years of experience as an Executive Assistant, Administrative Assistant, Transaction Coordinator, Operations Assistant, or similar role
Experience supporting sales or operations teams
Strong experience with Google Sheets or Microsoft Excel
CRM experience preferred
Experience coordinating multiple workflows simultaneously

Note: Traditional real estate transaction experience is not required. Manufactured housing has unique processes, and we'll provide training on our internal systems. We're primarily looking for someone who is organized, proactive, and eager to learn

Success in This Role:

After your first few months, you'll be someone leadership can rely on to:

Keep communications organized without being asked
Ensure customer inquiries receive prompt follow-up
Maintain accurate sales tracking and reporting
Keep transactions moving through the sales process
Anticipate needs and proactively handle administrative work
Free up leadership to spend more time visiting communities and supporting business growth

Real Estate Assistant / Transaction Coordinator - 63361159284