Job Title: Senior Executive Assistant

Job Modality: 100% Remote
Employment Type: Full-Time
Industry: Automotive / Multi-Location Franchise Operations

About the Client

Our client is a well-established automotive service franchise operating 13 locations across the United States. With a strong focus on operational excellence, customer service, and sustainable growth, the company is continually expanding its presence while maintaining high standards across all locations.

As the business grows, they are looking for a highly organized Executive Assistant to provide administrative support, improve executive efficiency, and help keep daily operations running smoothly.

About the Role

We are looking for a proactive, detail-oriented, and dependable Senior Executive Assistant to join GlobalTeam and work directly with our client.

In this role, you will provide day-to-day administrative support to the CEO by managing emails, calendars, scheduling, and executive priorities. Your primary objective will be to reduce the executive's administrative workload, allowing leadership to focus on operations, sales, and the continued growth of the business.

This is a long-term opportunity for someone who enjoys organization, takes ownership of their work, and thrives in a fast-paced, remote environment.

Key Responsibilities

Manage and organize the CEO's email inbox, prioritizing communications and responding when appropriate.
Review, categorize, and allocate incoming emails to the appropriate team members.
Maintain and coordinate the executive's calendar, meetings, and appointments.
Schedule internal and external meetings while avoiding scheduling conflicts.
Coordinate meeting agendas and assist with follow-up on action items.
Organize documents, files, and administrative records.
Provide day-to-day administrative support to improve executive productivity.
Assist with travel arrangements when required.
Prepare reports, documents, and presentations as needed.
Track tasks, deadlines, and executive priorities.
Coordinate communication with internal teams and external partners.
Identify opportunities to improve administrative workflows and executive efficiency.
Remain available and responsive during U.S. business hours.

Required Skills & Experience

Minimum 2 years of experience as an Executive Assistant, Administrative Assistant, or similar administrative support role.
Professional English communication skills (written and spoken).
Strong experience managing executive calendars and email inboxes.
Excellent organizational and time management skills.
High attention to detail and accuracy.
Strong written and verbal communication skills.
Ability to prioritize multiple tasks in a fast-paced environment.
Self-motivated and capable of working independently in a remote setting.
Proficiency with Microsoft Office 365 and Google Workspace.
Reliable high-speed internet connection and professional home office.

Bonus Points For

Previous experience supporting executives in multi-location businesses or franchise organizations.
Experience coordinating travel arrangements.
Experience with CRM systems.
Previous experience working remotely with U.S.-based companies.
Experience improving administrative processes and workflows.

What We Offer

Competitive compensation.
100% remote work environment.
Long-term career opportunity.
Supportive and collaborative work culture.
Opportunity to work directly with executive leadership.
Professional growth within a growing multi-location organization.