Senior HR Operations & Executive Specialist (BambooHR)

Department: Human Resources & Executive Operations
Employment Type: Full-Time Independent Contractor (40 Hours/Week)
Location: Remote (LATAM or South Africa)
Working Hours: Full-Time (US Business Hours Aligned)

Position Overview

We are seeking an exceptional Senior HR Operations & Executive Specialist to serve as a strategic partner to our leadership team. This high-visibility role requires deep expertise in BambooHR and modern HR technology suites. You will take full ownership of our HR infrastructure: managing candidate pipelines, screening resumes with sharp discernment, drafting offer letters, maintaining compliance, and providing high-level executive support.

Key Responsibilities

1. HR Systems Management & BambooHR Administration (Core Focus)

BambooHR Mastery: Own the administration of BambooHR—managing employee records, onboarding workflows, time-off tracking, performance metrics, and custom reporting.
Tech Stack Optimization: Maintain and optimize integrated tools (ATS platforms like Greenhouse/Lever, DocuSign/PandaDoc, Slack, and Google Workspace) to ensure seamless data flow.
Compliance & Records: Ensure digital employee files, contractor agreements, tax docs, and compliance records remain confidential and flawlessly organized.

2. Talent Acquisition & Onboarding

High-Level Resume Screening: Review high-volume candidate submissions, evaluating capability, trajectory, and culture fit beyond surface-level keywords.
Contract Generation: Draft, customize, and execute error-free offer letters, contractor agreements, and compensation packages.
Onboarding Workflows: Build and execute structured BambooHR checklists for a seamless, world-class onboarding experience.

3. Executive Support & Operations

Meeting Moderation & Action Tracking: Prepare meeting agendas, attend strategy calls to capture structured action items, and drive execution.
Calendar & Priority Management: Triage executive scheduling, manage inbox priorities, and keep leadership focused on core goals.
Process Documentation: Author and maintain comprehensive SOPs, employee handbooks, and internal policy guides.

Qualifications & Requirements

BambooHR Expertise (Mandatory): Proven, hands-on administration experience in BambooHR (custom reporting, workflow automations, database management).
HR Tech Stack Fluency: Proficiency across modern ATS platforms, digital signature tools (DocuSign/PandaDoc), and Google Workspace.
Proven Track Record: 4+ years in HR operations, recruitment coordination, or high-level executive support roles.
Language & Communication: Native or near-native written and spoken English with sophisticated executive presence.
Core Qualities: High cognitive ability and discernment, relentless attention to detail, proactive process ownership, and 100% discretion with sensitive data.
Work Setup: Quiet home office, high-speed fiber internet, and a reliable power backup system (Inverter/UPS required for South Africa applicants).

Senior HR Operations & Executive Specialist (BambooHR) (Remote) - 63434033332