Purchasing Agent

About the Company

Our client specializes in designing and delivering fall protection, fall arrest, and fall restraint systems that help keep workers safe across a wide range of commercial and industrial environments. They are seeking a detail-oriented Purchasing Agent to manage vendor sourcing, purchasing activities, and procurement operations while ensuring timely and cost-effective material acquisition.

Role Overview

The Purchasing Agent will be responsible for sourcing vendor pricing, comparing supplier quotes, creating purchase orders, maintaining vendor records, and supporting day-to-day procurement operations. This role requires someone who is highly organized, analytical, and comfortable managing multiple purchasing requests while maintaining accurate documentation.

The ideal candidate has strong QuickBooks experience, excellent communication skills, and the ability to work independently while collaborating with vendors and internal teams.

Key Responsibilities

Procurement & Purchasing

Source pricing and availability from multiple vendors based on purchasing requests.
Obtain competitive quotes for materials, products, and equipment.
Evaluate vendor pricing, lead times, and product availability to support purchasing decisions.
Build and maintain strong relationships with suppliers and vendors.
Coordinate purchasing activities to ensure timely delivery of materials.

Vendor Management

Maintain accurate vendor records and contact information.
Update vendor files and purchasing information within QuickBooks.
Communicate with vendors regarding pricing, order status, shipping, and product availability.
Assist with identifying new vendors when appropriate.
Maintain organized supplier documentation and purchasing records.

Purchase Order Management

Create and process Purchase Orders (POs) within QuickBooks.
Ensure purchase orders are accurate and complete before submission.
Track purchase orders through fulfillment and delivery.
Resolve discrepancies related to orders, pricing, or invoices.
Coordinate with internal departments to ensure purchasing requirements are met.

Quote Analysis & Reporting

Compile vendor pricing into organized comparison spreadsheets.
Analyze pricing information to identify the most cost-effective purchasing options.
Maintain purchasing documentation for future reference.
Support purchasing decisions through accurate reporting and cost comparisons.
Assist with procurement reporting and purchasing metrics as needed.

Administrative Support

Maintain organized procurement files and documentation.
Support inventory and purchasing records.
Communicate effectively with internal teams regarding purchasing status.
Participate in video meetings and purchasing discussions.
Assist with additional procurement and administrative projects as assigned.

Required Qualifications

2–5 years of experience in Purchasing, Procurement, Supply Chain, or a related role
Strong hands-on experience with QuickBooks (required)
Experience creating and managing Purchase Orders
Experience working directly with vendors and suppliers
Strong Microsoft Excel skills for quote comparisons and reporting
Excellent organizational and time management abilities
Strong analytical and problem-solving skills
Excellent written and verbal English communication skills
Comfortable participating in video meetings and collaborating remotely
Ability to manage multiple purchasing priorities simultaneously
High attention to detail and accuracy

Preferred Qualifications

Experience purchasing construction, industrial, manufacturing, or safety-related materials
Knowledge of procurement best practices
Experience negotiating vendor pricing
Familiarity with inventory management processes
Experience improving purchasing workflows and documentation
Knowledge of supplier performance tracking

Technology & Tools

Experience with the following is required or preferred:

QuickBooks (required)
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
Teamwork (Project Management)
Microsoft Office Suite

Role Details

Fully remote position
Full-time
Monday–Friday
8:00 AM–5:00 PM PST
2–5 years of relevant experience required

What This Role Offers

Opportunity to own key purchasing and procurement processes
Collaborative environment supporting critical operational functions
High level of responsibility managing vendor relationships and purchasing activities
Opportunity to improve procurement systems and purchasing efficiency
Long-term growth within a stable and growing organization

Ideal Candidate Profile

Organized purchasing professional with strong attention to detail
Comfortable managing multiple vendors and competing priorities
Strong communicator who builds positive vendor relationships
Analytical thinker who enjoys comparing pricing and identifying cost-saving opportunities
Self-starter capable of working independently in a remote environment
Reliable, dependable, and committed to maintaining accurate purchasing records
Strong QuickBooks user with confidence managing purchase orders and vendor files

Success Metrics

Timely sourcing of vendor pricing and quotes
Accuracy of Purchase Orders created in QuickBooks
Maintenance of accurate vendor records
Cost-effective vendor selection and quote comparisons
On-time procurement of required materials
Accuracy of purchasing documentation and reporting
Effective communication with vendors and internal teams
Overall contribution to efficient procurement operations

Purchasing Agent - 20808