Role: Office Administrator ( Full time, Permanent )

Company Overview The hiring company is an independent consultancy specialising in ICT and telecommunications technical design. They provide technical expertise to deliver market leading ICT infrastructure engineering solutions across EMEA.

Job Summary The Office Administrator will be working as part of a dynamic team of infrastructure and structured cabling industry experts on medium/large scale projects. The primary role of the Office Administrator is to work closely with, and to provide efficient support to the group of company Directors, Office Manager, Consultants and External Stakeholders. Delivering exceptional service through maintaining high standards of accuracy, efficiency, quality and timeliness. The ideal candidate will have excellent organisational skills, a keen eye for detail, and the ability to handle multiple administrative tasks simultaneously.

Support and maintain company H&S processes i.e. preparation and distribution of company RAMs, PPE and staff training.
Support and maintain company file structures. Process sensitive and personal data of staff, clients and other such individuals in compliance with applicable data protection rules.
Support and maintain the management of documentation within the organisation in a systematic and organised manner. This involves creating, storing, organising, tracking, and distributing documents, ensuring that the right version of a document is available to the right people at the right time.
Reports to the office manager and group of directors;
Primary work location is home;
Monday to Friday, 08:30 – 17:00;

Role & Responsibilities

Manage diaries, appointments, timesheets and expenses;
Prepare and distribute correspondence, documents and forms;
Maintain digital filing systems to ensure documents are easily accessible;
Handle sensitive information with confidentiality and discretion;
Book and cancel travel arrangements, hotels, flights, car hire etc.;
Document control and administrative support on projects;
Assist in the recruitment and induction of new staff;
Maintain business policies and accreditations as required;
Coordinate training, events and staff meetings;
Assist with completion of risk assessments as required;
Responds to information requests and completes renewal tasks as required;
Manage and renew company insurance documents;
Maintain accident records and report as required;
Complete personal and business expenses and associated tasks;
Organise and attend team meetings to include taking minutes and managing actions;
Update marketing materials and business collateral to include online content as required;
Manage office supplies inventory and place orders as necessary;
Provide general administration support to staff as required.

Skills / Qualifications / Experience:

Essential

GCSE A*- C English and Maths;
Administration and or PA experience;
Competent IT skills;
Proficiency in MS office (Excel/Word/PowerPoint);
Excellent communication and interpersonal abilities;
Self-motivated with highly accurate administration and organisational skills;
Ability to multitask and prioritize tasks effectively in a fast-paced environment;
Great attention to detail and understanding of quality control;
Independent thinker and decision maker, proactive in their approach to complete tasks;
Works on own initiative, with a positive can-do attitude;
A team player with a real willingness to help others;
Takes ownership and pride in their work;
A genuine desire to learn new skills.

Desirable

Preferably 2 years of previous administration/document control experience;
Familiar with EDMS software; Aconex, Asite, ViewPoint 4P, EIDA, Autodesk BIM360;
Has previous experience of working in the Telecommunications/Construction industry.

64133488901 - Office Admin