Job Title: Purchasing Assistant

Job Summary

We are seeking a detail-oriented and proactive Purchasing Assistant to support our Packaging Procurement Department. In this role, you will assist with supplier sourcing, order tracking, product record maintenance, and vendor/customer communications. You will play a key role in ensuring the cost-effective and timely procurement of goods, helping to maintain an efficient and reliable supply chain.

Key Responsibilities

Procurement & Sourcing

Research and identify potential overseas suppliers.
Obtain and compare quotations from vendors.
Negotiate pricing, terms, and conditions with suppliers.
Prepare cost analyses to support purchasing decisions.

Vendor Management

Build and maintain strong relationships with suppliers and vendors.
Monitor supplier performance and ensure compliance with company standards and regulatory requirements.
Serve as a point of contact for vendor-related inquiries and issues.

Administrative Support

Manage product samples and maintain product specification records.
Organize purchasing files and documentation.
Ensure procurement records are accurate and up to date.

Order Processing

Process order confirmations and maintain purchasing records.
Review and verify Purchase Orders (POs), track production and shipping timelines, and liaise with suppliers to ensure timely delivery.
Resolve delivery delays, damaged shipments, shortages, non-conformities, and other supply chain issues.

Qualifications & Requirements

Education

Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field preferred.

Experience

Minimum of 2 years of experience in purchasing, procurement, and/or supply chain operations.
Experience working with overseas suppliers is an advantage.

Technical Skills

Experience using Enterprise Resource Planning (ERP) systems.
Strong proficiency in Microsoft Office Suite, particularly Microsoft Excel.
Ability to prepare cost analyses and maintain procurement documentation.

Core Competencies

Thorough understanding of distribution channels, supplier management, and vendor networks.
Excellent verbal and written communication skills with strong negotiation abilities.
Strong analytical and problem-solving skills with the ability to interpret data and support decision-making.
Highly motivated, results-oriented, and capable of managing multiple priorities in a fast-paced environment.
Exceptional attention to detail and strong organizational skills.

Language Requirements

Fluent in English (written and spoken).
Chinese language skills will be considered a strong asset.