Real Estate Bookkeeper / EA

Location: Philippines

Compensation: $1,400–$2,000/month

Schedule: Monday–Friday | U.S. Eastern Time Business Hours

About the Company

Our client is a growing real estate development firm managing multiple investment projects and commercial/residential assets. To strengthen internal financial operations, the company is bringing its bookkeeping functions in-house. They are seeking a meticulous, self-directed Bookkeeper to clean up existing financial records and take long-term ownership of day-to-day accounting.

Position Summary

This position focuses on historical bookkeeping cleanup and account reconciliation across multiple real estate development projects. Once a clean, scalable financial foundation is established and company growth continues, managing ongoing bookkeeping, rent collection tracking, and project-level reporting.

Note: This is an internal accounting position focused exclusively on the firm's own properties and projects—not an agency or client-facing role.

Key Responsibilities

1. Historical Cleanup & Account Reconciliation (Initial Focus)

Audit existing QuickBooks records to identify and correct missing, duplicate, or miscategorized entries.
Perform historical bank, credit card, and financial account reconciliations.
Restructure and clean up the chart of accounts to align with specific real estate developments.
Establish consistent categorization and record-keeping workflows moving forward.

2. Project-Based Financial Tracking

Track income, development costs, and operating expenses distinctly across multiple real estate projects.
Ensure proper cost allocation to specific properties, cost centers, or entities.
Maintain organized digital records of all supporting invoices, receipts, and project documents.

3. Rent Collection & Expense Management

Record, monitor, and reconcile rental income against bank deposits.
Identify late, missing, or improperly recorded tenant payments.
Manage recurring vendor payables, verify coding, and maintain accurate expense records.

4. Financial Reporting & Coordination

Prepare basic monthly and project-level financial reports (P&L, cash flow support) for leadership.
Support month-end and year-end closing processes.
Liaise with external CPAs and tax advisors during audit or filing seasons.

Qualifications

Required:

Experience: 2–5 years of professional bookkeeping or accounting support experience.
Software: Advanced proficiency in QuickBooks and intermediate/advanced Excel or Google Sheets.
Technical Skills: Proven experience performing bank/credit card reconciliations, entry categorization, and chart-of-accounts management.
Problem Solving: Strong ability to audit messy books, investigate discrepancies, and establish clean workflows independently.
Availability: Reliable availability during U.S. Eastern Time business hours.
Communication: Excellent written and spoken English.

Preferred:

Direct experience in real estate development, property management, construction, or real estate investment accounting.
Hands-on experience doing historical QuickBooks cleanups.
Familiarity with project-based cost accounting, job costing, or tracking multi-entity portfolios.

Bookkeeper / EA - 64297080870