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Role: Senior Bookkeeper

Priority Location: Philippines and Latin America

Working Hours: 9AM - 5PM (Mon - Fri) EST

Salary Range: $2,200 - $4,000 USD ($) per month

(The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor

Type of job: Remote

About the Role:

We are seeking an exceptionally strong Senior Bookkeeper / Full-Charge Bookkeeper to take ownership of the accounting records across approximately 15 operating locations. This is not a junior or transactional bookkeeping position.

The successful candidate must have the technical accounting knowledge to operate closer to an accountant level while remaining hands-on with the day-to-day bookkeeping function.

The ideal candidate will be capable of independently managing:

Accounts payable
Accounts receivable
Payroll accounting
General ledger maintenance
Bank and credit card reconciliations
Balance-sheet reconciliations
Month-end close
Accruals and adjusting entries
Complex journal entries
Multi-entity accounting
Consolidation of financial information
Intercompany transactions and reconciliations
Financial statement preparation
CPA and tax support
Year-end accounting
Tax-return tie-outs

The person hired into this role should ultimately become the internal owner of the books.

Ownership should not need to manage the accounting process or act as an intermediary between the bookkeeper and the external CPA. The Senior Bookkeeper should be sufficiently experienced and confident to communicate directly with CBIZ, investigate discrepancies, answer accounting questions, prepare supporting schedules, and make appropriate accounting adjustments.

Key Responsibilities:

Full-Cycle & Multi-Entity Accounting

Take complete ownership of full-cycle bookkeeping across ~15 car wash locations, managing each as a separate entity within individual QuickBooks company files.
Record, classify, and code all financial transactions accurately across correct entities, accounts, and accounting periods.
Maintain standardized charts of accounts and consistent accounting policies across all locations.
Review general ledger activity, investigate anomalies or discrepancies, and maintain supporting documentation for material transactions to ensure all books remain CPA-ready.

Intercompany Balances & Consolidations

Maintain accurate intercompany (due-to/due-from) balances, recording and reconciling intercompany transactions regularly across operating entities.
Perform monthly intercompany tie-outs to ensure balances agree across relevant books.
Support intercompany elimination entries and compile financial data across all locations to support consolidated reporting for the ultimate holding company.

Reconciliations & Cash Control

Maintain full control of high-volume cash, bank, and credit card reconciliations across all locations on a strict monthly schedule.
Investigate unreconciled, duplicate, missing, or unusual cash movements, ensuring all bank balances tie out precisely to general ledgers.
Oversee and perform GL reconciliations for Accounts Payable (AP aging, vendor statements, 1099 support) and Accounts Receivable (AR aging, revenue tie-outs, unapplied cash resolution).

Month-End Close & Financial Reporting

Lead a disciplined, repeatable month-end close process across all 15 locations using established close checklists and schedules.
Prepare recurring, adjusting, accrual, and prepaid expense journal entries with a deep understanding of their underlying accounting impact.
Generate and critically review location-level and consolidated monthly financial statements (P&L, Balance Sheet, Cash Flow support), analyzing variances and reporting unusual trends to leadership.

Payroll Accounting

Manage the complete accounting flow for payroll, including recording/reviewing payroll journal entries, taxes, benefits, and employer-related expenses across each entity.
Reconcile payroll clearing and liability accounts monthly against third-party provider reports and general ledgers.

CPA Relationship & Year-End Tax Support

Serve as the primary, independent technical contact for external CPA partners (CBIZ), handling day-to-day accounting inquiries without needing ownership intervention.
Prepare schedules, workpapers, and reconciliations for annual tax return preparation.
Review CPA-provided year-end adjustments, post journal entries, perform book-to-tax tie-outs, and reconcile prior-year ending balances to current-year opening balances.

Outsourced Firm Transition & Process Improvement

Lead the operational transition of bookkeeping functions from the current outsourced provider into an internal role, documenting workflows and retaining institutional knowledge.
Establish internal accounting controls, standardized procedures, and detailed checklists to improve data quality, reduce manual errors, and eliminate single-person dependency.
Continuously evaluate workflows to implement automation, strengthen audit trails, and ensure accounting systems are scalable for future growth.

Require Qualifications:

Accounting Experience

5+ years of progressive bookkeeping/accounting experience, ideally within U.S.-based businesses.
Demonstrated experience operating at a Senior or Full-Charge Bookkeeper level.
Strong experience independently owning a company's books.
Significant experience with multi-entity or multi-location accounting.
Demonstrated experience managing full-cycle bookkeeping.
Strong understanding of accrual-based accounting.
Strong working knowledge of U.S. GAAP.
Experience completing month-end close.
Experience preparing and posting complex journal entries.
Strong balance-sheet reconciliation experience.
Experience working directly with external CPAs/accountants.
Experience supporting year-end close and tax preparation.

QuickBooks

Advanced QuickBooks experience is essential.
Must be comfortable managing multiple QuickBooks company files simultaneously.
Ability to troubleshoot accounting discrepancies within QuickBooks.
Ability to maintain clean and consistent general ledgers.
Experience producing financial statements and accounting reports from QuickBooks.
QuickBooks Online and/or Desktop experience should be clearly identified during screening depending on the client's current configuration.

Multi-Entity Accounting

Candidates should ideally have previous experience with:

Multiple legal entities or business locations.
Separate books for different entities.
Intercompany transactions.
Due-to/due-from accounts.
Intercompany reconciliations.
Consolidated reporting.
Holding-company structures.

Technical Accounting Knowledge

Candidates must demonstrate strong knowledge of:

Debits and credits.
Accrual accounting.
Revenue and expense recognition.
Prepaid expenses.
Accrued expenses.
Payroll accounting.
AP and AR.
Balance-sheet reconciliations.
Journal entries.
Adjusting entries.
Intercompany accounting.
Month-end and year-end close.
Financial statement preparation.
U.S. GAAP fundamentals.

Preferred Qualifications:

Bachelor's degree in Accounting, Finance, Business, or a related discipline.
CPA, CPA-equivalent qualification, or advanced accounting studies are advantageous but not required.
QuickBooks ProAdvisor certification is advantageous.
Previous experience supporting U.S.-based companies.
Previous experience within an outsourced accounting/bookkeeping firm may be particularly valuable.
Experience managing a portfolio of multiple companies or entities.
Experience with investor-backed or private-equity-backed businesses is advantageous.
Experience in multi-location businesses such as automotive services, retail, restaurants, hospitality, franchises, healthcare, or home services.
Experience supporting a holding-company structure.
Strong Excel and/or Google Sheets skills.
Experience creating accounting SOPs and close checklists.
Experience transitioning bookkeeping from an outsourced provider to an internal function.

Communication Requirements:

Excellent English communication is essential.

The candidate must have:

Fluent spoken and written English.
A clear, neutral and easily understood accent.
Professional written communication.
Confidence communicating directly with U.S.-based CPAs and business stakeholders.
Ability to explain accounting issues clearly.
Ability to ask intelligent questions when information is missing.
Ability to communicate accounting problems proactively rather than waiting for them to be discovered.

Core Competencies:

Acute Attention to Detail & Quality Control

Inherently notices subtle discrepancies, unusual balances, duplicate entries, or mismatched intercompany accounts across multiple entities.
Rigorously audits period-over-period changes and financial statements to spot inconsistencies before closing the books or escalating reports.

End-to-End Ownership & Accountability

Takes total pride in and responsibility for the integrity and accuracy of the books from transaction entry through final statement generation.
Operates with a "CPA-ready" mindset, self-reviewing all work rather than relying on external management to catch errors.

Operational Autonomy & Problem Solving

Manages time, competing deadlines, and month-end schedules independently with minimal day-to-day oversight.
Proactively investigates and resolves routine accounting discrepancies, interfaces directly with external CPAs, and gathers necessary documentation—escalating only when strategic management input is required.

Analytical & Critical Thinking

Possesses a deep understanding of the why behind transactions and their broader impact on general ledgers and financial reporting.
Actively questions unexpected variances, evaluates appropriate accounting treatments, and looks beyond basic data entry to ensure financial logic.

High-Volume Multi-Entity Organization

Demonstrates exceptional structure and discipline in managing ~15 separate QuickBooks company files simultaneously.
Effortlessly tracks complex supporting schedules, high-volume reconciliations, entity-specific documentation, and tight close calendars without losing detail.

Senior Bookkeeper - 64434407237