Senior Accountant

Employment Type: Full-time, Independent Contractor

Work Model: Remote

Work Hours: US Pacific Standard Time (PST) alignment (Core overlap 9:00 AM – 6:00 PM US Pacific time)

Role Overview

We are seeking a detail-driven, high-volume Senior Accountant to serve as the engine of our monthly close process across multiple client entities. In this role, you will own the end-to-end transactional accounting lifecycle—including daily bank/card coding, AP/AR operations, multi-entity payroll processing, schedule maintenance, and month-end reconciliations.

The benchmark for this seat is simple: support workpapers must be clean, self-explanatory, and audit-ready, allowing the Controller to review rather than rebuild. Furthermore, our firm runs natively on AI. You will actively utilize LLM tools (e.g., Claude) within your daily accounting workflows to build prompts, automate manual processes, draft variance commentary, and accelerate transactional execution—taking complete personal ownership of the final numbers.

Key Responsibilities

1. Daily Transactional Accounting & Schedules

Daily Transaction Coding: Code bank and corporate card transactions daily across assigned entities, maintaining a zero-uncoded transaction standard at the end of each day.
AP & AR Management: Process accounts payable end-to-end (vendor setup, bill entry, approval routing, payment runs) and manage accounts receivable (invoicing, cash application, AR aging follow-up).
Schedule Maintenance & Reconciliations: Maintain prepaid, accrued expense, fixed asset, contract, lease, and insurance schedules; post recurring amortization, depreciation, and intercompany journal entries while performing clean monthly bank and credit card reconciliations.

2. Multi-Entity Payroll & Benefits Administration

Payrun Execution: Prepare semi-monthly salaried and biweekly hourly payruns across client entities; validate new hires, terminations, rate changes, bonuses, and PTO against rosters before routing for approval.
Payroll Close & Allocations: Prepare per-payrun import journal entries with correct Class and Location dimensions, calculate monthly payroll/PTO accruals, reconcile benefit invoices, and clear payroll clearing accounts with clean workpapers.
Variance Analysis: Build recurring payrun variance reports comparing current to prior payruns, providing written explanations for material headcount, rate, or hours variances.

3. Month-End Close & AI-Driven Automation

Close Execution: Deliver assigned close calendar items on time, preparing self-explanatory balance sheet reconciliations and drafting first-pass flux analysis explanations.
AI & Automation Integration: Utilize Claude (or equivalent LLMs) daily to create reusable prompt templates for categorization logic, reconciliation reviews, allocation schedules, and variance commentary.
SOP Documentation: Write and maintain comprehensive Standard Operating Procedures (SOPs) for every recurring accounting task owned.

Required Skills & Qualifications

Professional Experience: 5+ years of full-cycle accounting experience managing transactional operations and month-end closes.
Mandatory AI Fluency: Current, hands-on daily working experience utilizing Claude or an equivalent LLM inside real accounting workflows (writing/refining prompts, automating manual tasks, and critically auditing AI outputs). A live AI working exercise is included in the interview.
Core Accounting Stack: Deep hands-on experience with QuickBooks Online (QBO), advanced spreadsheet skills (lookups, pivots, schedule building from raw exports), and multi-entity accrual accounting fluency.
Schedule & Time Zone Alignment: Dependable Slack responsiveness with full availability during core US Pacific Time (PST) business hours (9:00 AM – 6:00 PM PST).
Communication & Discretion: Excellent written and verbal English skills, capable of managing high transaction volumes across multiple entities with high accuracy.

Preferred Qualifications

Degree in Accounting; CPA, CA, or equivalent professional track.
Direct experience with BILL, Brex (or Ramp/Expensify/Coupa), Rippling, or PEO platforms.
Multi-entity, intercompany accounting, and ASC 842 lease schedule preparation experience.
Prior background in a fractional or outsourced accounting firm serving healthcare or multi-site service clients.

Success Metrics (KPIs)

30-Day Benchmark: Achieving zero uncoded daily transactions, taking ownership of prepaid/accrual schedules, and mastering assigned close calendar workflows.
60-Day Benchmark: Delivering 100% of assigned close items on calendar with support passing review on the first pass, running AP/AR cycles without Controller intervention.
90-Day Benchmark: Establishing written SOPs for all recurring tasks, taking first-pass ownership of flux commentary, and converting at least one manual schedule into an AI-assisted automated workflow.

Senior Accountant-64333652489