Company / Client Overview

On behalf of our client, a well-established and professional firm based in Nicosia, we are seeking to recruit a hands-on, resourceful, and highly motivated Secretary / Office Administrator to join their team.

This is an excellent opportunity for an organized and professional individual who enjoys supporting day-to-day office operations, communicating with clients and colleagues, coordinating meetings and appointments, and ensuring that administrative processes run smoothly and efficiently.

Role Overview

The successful candidate will provide comprehensive secretarial and administrative support to management, senior staff, and the wider department.

The role involves daily communication, correspondence management, meeting coordination, database maintenance, document preparation, filing, travel arrangements, and general office support.

The ideal candidate will be professional, organized, proactive, detail-oriented, and able to manage multiple priorities effectively in a busy office environment.

Key Responsibilities

• Provide daily secretarial and administrative support to Managers, Senior Staff, and the wider department
• Answer, screen, and transfer incoming telephone calls professionally
• Take accurate messages and ensure they are communicated to the appropriate person
• Provide basic and accurate information to clients, visitors, and associates in person, by telephone, or via email
• Manage incoming and outgoing correspondence
• Liaise professionally with clients, associates, and external contacts when required
• Arrange appointments and coordinate schedules
• Organize internal and external meetings
• Prepare meeting agendas and supporting documentation
• Take meeting minutes and circulate them appropriately
• Prepare reports and other administrative documentation
• Arrange business travel, itineraries, transportation, and accommodation when required
• Maintain, manage, and update internal databases and records
• Type, draft, format, and prepare professional documents, letters, reports, and correspondence
• Maintain accurate electronic and physical filing systems
• Handle photocopying, scanning, printing, and other general office documentation
• Assist with the smooth day-to-day administration and operation of the office
• Follow up on assigned administrative tasks and report back to the appropriate team member
• Support management and colleagues with additional administrative duties as required
• Perform any other related duties or responsibilities assigned as part of the role

Requirements

• Diploma in Secretarial Studies, Office Administration, or another relevant field
• Approximately 2 years of previous experience in a similar secretarial or administrative position
• Excellent command of Greek and English, both written and spoken
• Excellent knowledge of Microsoft Office
• Strong general computer literacy
• Hands-on experience using standard office equipment, including printers, scanners, and similar equipment
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Professional attitude, appearance, and approach
• Pleasant, courteous, and client-oriented personality
• Ability to communicate professionally with clients, associates, management, and colleagues
• Ability to manage multiple tasks and priorities simultaneously
• Ability to work effectively under pressure
• Resourceful and proactive approach when dealing with day-to-day issues
• Ability to work independently while contributing effectively as part of a team
• Strong sense of responsibility, reliability, and confidentiality
• Ability to follow instructions accurately and provide timely feedback on assigned tasks

What the Company Offers

• Gross Salary range 1,300-1,800 monthly, based on qualifications, previous experience, and overall suitability
• Stable and professional working environment
• Full-time position in Nicosia
• Opportunity to work within a well-organized professional services environment
• Exposure to a variety of administrative and office-management responsibilities
• Direct interaction with management, senior professionals, clients, and associates
• Opportunity to further develop administrative, communication, coordination, and organizational skills
• Long-term professional development opportunities

Last but not least, at DART Recruitment 🎯 we are by your side every step of the way, offering support, guidance and complete confidentiality throughout your career journey.