Company / Client Overview

On behalf of our client, a well-established and growing company based in Marousi, Athens, we are seeking to recruit a highly organized, responsible, and proactive Administrative & Operations Assistant to join their team on a full-time basis.

This is a key role in the smooth day-to-day operation of the office. The successful candidate will work closely with management, coordinate daily administrative and operational activities, monitor pending matters and deadlines, and ensure that important processes are completed accurately and on time.

The position is ideal for someone who enjoys taking ownership, keeping things organized, solving practical day-to-day issues, and supporting the efficient operation of a busy professional environment.

Role Overview

The Administrative & Operations Assistant will provide hands-on administrative and operational support across the company's daily activities.

A significant part of the role involves dealing with public authorities and administrative procedures, working with ERGANI II, monitoring employment-related records and the Digital Work Card, organizing expense documentation, and following up on operational tasks.

The successful candidate will work directly with management and will be expected to demonstrate reliability, discretion, initiative, attention to detail, and strong organizational ability.

Key Responsibilities

• Handle administrative procedures, applications, and transactions with public authorities and government services
• Use and manage relevant processes through the ERGANI II Information System
• Support the accurate management of employment-related administrative procedures
• Monitor and organize information relating to the Digital Work Card, working schedules, working hours, and relevant system entries
• Coordinate the daily administrative and operational activities of the office
• Monitor outstanding tasks, deadlines, and pending matters and ensure appropriate follow-up
• Coordinate required actions with management and other relevant parties
• Record, organize, categorize, and prepare expense documentation and supporting receipts/invoices for submission to the accounting department
• Maintain accurate and well-organized administrative records and files
• Assist with documentation, data entry, records management, and general office administration
• Follow up on assigned operational matters and provide timely updates to management
• Liaise with external partners, authorities, accountants, or other professionals when required
• Identify and resolve practical day-to-day administrative and operational issues
• Provide direct administrative and operational support to management
• Support the overall smooth and efficient daily operation of the office
• Undertake additional administrative or operational responsibilities as required

Requirements

• Previous experience in an Administrative, Operations, Office Administration, HR Administration, or similar role will be considered an advantage
• Practical knowledge and experience with the ERGANI II Information System
• Understanding of administrative procedures relating to employment records, working schedules, and the Digital Work Card
• Experience dealing with public authorities and administrative procedures will be considered highly valuable
• Excellent command of English, both written and spoken
• Very good computer literacy and confident use of standard office applications
• Very good knowledge of Microsoft Office
• Strong organizational and time-management skills
• Ability to manage several tasks, deadlines, and pending matters simultaneously
• Strong attention to detail and accuracy
• Ability to maintain organized records and documentation
• High level of responsibility, reliability, and consistency
• Professional attitude and strong sense of confidentiality
• Resourceful and proactive approach to everyday challenges
• Ability to take initiative and resolve practical issues independently when appropriate
• Strong communication and coordination skills
• Ability to work effectively both independently and in direct collaboration with management
• Comfortable working in a hands-on role with varied administrative and operational responsibilities

What the Company Offers

• Net monthly salary of €1,200–€1,300, depending on experience and overall suitability
• Full-time employment
• On-site position in Marousi, Athens
• Stable and well-organized professional working environment
• Direct collaboration with management
• Meaningful involvement in the company's day-to-day operations
• A position with genuine responsibility and ownership
• Opportunity to develop strong administrative and operational expertise
• Autonomy in managing daily responsibilities and follow-ups
• Long-term professional development opportunities

Last but not least, at DART Recruitment 🎯 we are by your side every step of the way, offering support, guidance and complete confidentiality throughout your career journey.