Senior Bookkeeper – Contract Position

Reports To: Controller
Contract Compensation: $1,500 per month
Position Type: Independent Contractor
Experience Required: 2–4 years of bookkeeping/accounting experience
Primary Systems: QuickBooks Online (QBO), HubSpot, Ramp

Position Summary

We are seeking an experienced and detail-oriented Senior Bookkeeper to support the company’s day-to-day accounting operations and monthly close process. This is a contract position reporting directly to the Controller.
The Senior Bookkeeper will be responsible for maintaining accurate and timely accounting records in QuickBooks Online, managing and reconciling credit card activity through Ramp, reviewing customer invoicing and payments originating through HubSpot, completing bank and balance sheet reconciliations, and preparing the accounting records for monthly Controller review.
The ideal candidate has 2–4 years of hands-on bookkeeping experience, is comfortable working independently, understands accrual-based accounting and month-end close procedures, and can identify and resolve discrepancies without requiring significant day-to-day supervision.

Core Responsibilities

Accounts Receivable & HubSpot Invoicing

Review invoices generated through HubSpot for completeness and accuracy.
Verify customer names, invoice dates, amounts, products/services, and accounting classifications.
Confirm HubSpot invoices are properly reflected in QuickBooks Online.
Monitor invoice synchronization between HubSpot and QBO and research failed or duplicate transactions.
Review customer payments and ensure payments are properly applied to outstanding invoices.
Maintain accurate accounts receivable balances.
Identify past-due customer balances and identify any payment receipt issues
Research unapplied payments, credits, duplicate invoices, and other A/R discrepancies.
Coordinate invoice corrections with the Controller and appropriate internal team members.

Ramp Credit Card & Expense Management

Review Ramp credit card activity regularly.
Ensure transactions have appropriate receipts and supporting documentation.
Review and assign appropriate general ledger accounts and other required accounting classifications.
Follow up on missing receipts, incomplete descriptions, or improperly coded transactions.
Monitor Ramp transactions for successful synchronization to QuickBooks Online.
Investigate duplicate, failed, or incorrectly synchronized transactions.
Reconcile Ramp activity to the corresponding liability and/or cash accounts in QBO.
Ensure outstanding Ramp transactions are addressed before month-end close.

QuickBooks Online

Maintain accurate accounting records in QuickBooks Online, including:

Customer invoices and payments
Vendor bills and payments
Credit card transactions
Bank transactions
Deposits
Journal entries provided or approved by the Controller
Prepaid expenses
Accrued expenses
Fixed asset activity
Other balance sheet accounts as assigned

Review the general ledger regularly for unusual, duplicate, incorrectly coded, or missing transactions.
Maintain appropriate supporting documentation for accounting transactions.

Bank & Credit Card Reconciliations

Reconcile all assigned bank accounts monthly.
Reconcile Ramp and other credit card accounts monthly.
Investigate outstanding checks, deposits in transit, duplicate transactions, and unreconciled differences.
Ensure reconciliations tie to the QuickBooks Online general ledger.
Provide reconciliation documentation to the Controller as part of the monthly close package.

Accounts Payable

Review vendor bills for appropriate documentation, coding, and approval.
Enter or review bills in the appropriate accounting/expense-management system.
Verify vendor balances and research discrepancies.
Monitor outstanding accounts payable.
Assist with preparation of payment schedules as requested by the Controller.
Review vendor statements against the accounting records when necessary.

Required Qualifications

2–4 years of bookkeeping or accounting experience.
Strong working knowledge of QuickBooks Online.
Experience performing bank and credit card reconciliations.
Understanding of general ledger accounting.
Understanding of debits and credits.
Experience with accounts payable and accounts receivable.
Experience assisting with month-end close.
Ability to identify and research accounting discrepancies.
Strong Microsoft Excel or Google Sheets skills.
Strong organizational and documentation skills.
High attention to detail and accuracy.
Ability to work independently and meet recurring monthly deadlines.
Ability to communicate accounting issues clearly to the Controller.

Preferred Qualifications

Prior experience with Ramp or a similar expense/credit card management platform.
Prior experience with HubSpot invoicing or another CRM-based invoicing platform.
Experience working with integrations between operational systems and QuickBooks Online.
Experience preparing balance sheet reconciliations and supporting schedules.
Experience working in a growing small-to-medium-sized business.

Performance Expectations

Success in this position will be measured by:

Accuracy and completeness of the QuickBooks Online general ledger.
Completion of monthly reconciliations by established deadlines.
Timely resolution of Ramp coding and documentation issues.
Accurate synchronization and reconciliation of HubSpot invoicing activity.
Minimal unreconciled or uncategorized transactions at month end.
Quality and organization of supporting documentation.
Timeliness of the monthly close.
Ability to identify issues before Controller review.
Responsiveness to Controller questions and requested corrections.

CG: Bookkeeper - 57950347959