Job Description

Toast is recruiting on behalf of a client in the creative and visual media space. The company operates as an artist-led co-operative model, working with a large network of over 1,800 co-owner contributors including photographers, videographers, and illustrators whose work is trusted by premium brands. It is a small, tightly-knit organization where staff also hold ownership stakes, and the legal function plays a central role in supporting the membership and client base. They are looking for a Legal Assistant to support a busy legal operation with a wide range of process-driven and detail-oriented tasks, ideal for someone early in their career who wants hands-on exposure to legal operations inside a mission-driven company.

Responsibilities

Manage content for distribution partnerships, including content removals and sendback reconciliation
Maintain organized agreements and legal filing systems
Organize historical client contracts and build processes for ongoing updates
Support governance activities, including member events, board administration, director appointments and elections, and resolution processes
Assist with contract signing and finalization, including tracking signatures and completion steps
Conduct general research to support legal determinations, such as brand or trademark information gathering and location research
Lead the sensitive use approval process, working with clients and the sales team
Support unauthorized use investigations and follow-up
Manage account closure requests, including GDPR and related data removals
Provide support for an industry legal alliance and its committee, including scheduling, meeting prep, and tracking requests
Provide scheduling, travel, and reimbursement support for executive leadership
Work closely with legal leadership to triage incoming requests across channels
Track deadlines, timelines, and contract renewals

Requirements

Up to 3 years of experience in an administrative or operations role, legal-adjacent experience welcomed but not required
Experience working with project management software such as Asana, Gitlab, or similar tools
Outstanding organizational skills and the ability to manage multiple priorities simultaneously
Excellent discretion and care when handling sensitive information, experience with confidential materials is an asset
Comfort working independently in a remote environment

Benefits

Salary of 50,000 to 60,000 dollars per year, reflective of experience
Six weeks paid vacation and unlimited paid sick days
Paid volunteer day
Health and dental benefits, or a health spending account for team members outside Canada
1,000 dollar annual education and wellness allowance
Fully remote role with flexibility across North American timezones
The chance to support a legal function inside a company built on shared ownership, helping protect and advance the work of over 1,800 independent creators earning a living from their craft