Job Title: Office Administrator & Bookkeeper
Location: Windsor, Ontario
Employment Type: Full-time, Permanent (Direct Placement)
Location Type: On-site
Hours: Monday to Friday, 9:00 am to 5:00 pm
Salary: $20 - $32

About the Opportunity:

About the Opportunity Elevate Recruitment & Staffing is hiring an Office Administrator & Bookkeeper on behalf of a well established professional services firm in Windsor. This is a hands-on role for someone who is equally comfortable running an office and working with the books. You will be the first point of contact for clients, keep the office organized and running day to day, and handle the routine bookkeeping and financial administration for the business. It suits someone who likes variety, takes ownership without being managed closely, and wants room to grow with the organization.

What You Will Be Doing

Office Administration

Run the day to day operations of the office
Answer calls, greet clients and visitors, manage correspondence and couriers
Maintain supplies, equipment and vendor relationships
Coordinate calendars, meetings, appointments and meeting materials
Support office policies, procedures and administrative processes

Bookkeeping & Financial Administration

Handle routine bookkeeping and record financial transactions
Prepare and process invoices and manage accounts receivable
Complete bank and credit card reconciliations
Maintain accounts payable and process routine payments
Assist with financial reports, supporting schedules and payroll
Follow up on outstanding receivables and documentation

Client & File Support

Act as a professional first point of contact for clients
Respond to routine inquiries and route matters to the right team member
Coordinate collection and delivery of client information and documents
Assist with client onboarding and maintaining client records
Keep electronic and physical files organized and current
Handle confidential client and financial information with discretion

Must Haves

Minimum 3 years of experience in administration, bookkeeping, accounting or office management Practical working knowledge of bookkeeping and accounting principles
Strong Microsoft Office skills, particularly Excel, Outlook and Word
Excellent written and verbal communication Strong attention to detail and accuracy
Highly organized, able to manage multiple priorities
Comfortable picking up new technology and accounting software
Able to work independently and take initiative
Strong discretion and ability to maintain confidentiality

Nice to Haves

Experience in a professional services environment
Hands-on experience with invoicing, accounts receivable, reconciliations or payroll
Experience with QuickBooks, Sage 50 or similar accounting software
Experience with document management systems
Advanced Excel

*** A formal accounting designation is not required.We are looking for a strong combination of administrative ability and practical bookkeeping experience. ***

What Is Offered

Competitive hourly rate based on experience
Benefits package
Paid vacation
Full-time, permanent position from the start
Professional and supportive work environment
Opportunity for growth

How to Apply

Submit your resume through this posting or email recruiter@teamelevate.ca. We thank all applicants for their interest. Elevate Recruitment & Staffing is an equal opportunity employer. Accommodations are available upon request for candidates taking part in all aspects of the selection process.