Bookkeeper

Work hours: US Business Hours | Part-Time (20 hours/week with opportunity to grow into Full-Time)

Role Overview

We are seeking an organized, detail-oriented Bookkeeper & Financial Operations Specialist to become the financial heartbeat of our U.S. operations. In this high-impact execution role, you will own the daily bookkeeping process, ensure prompt invoicing, proactively manage accounts receivable, reconcile complex incoming payments, and give leadership clear visibility into cash flow.

A key component of this role involves solving financial puzzles—matching influencer marketing and creator platform deposits that arrive without clear references to the appropriate invoices. Operating as a trusted partner, you will perform a complete cleanup of historical backlogs, establish organized systems, and help build scalable financial processes as the company grows.

Key Responsibilities

Bookkeeping & Financial Operations

Maintain accurate, clean, and organized financial records for the U.S. entity
Categorize and reconcile daily banking transactions and perform regular bank reconciliations
Ensure all receipts, incoming payments, and financial documentation are properly recorded
Support month-end close activities and prepare regular financial reports for leadership

Accounts Receivable & Payment Reconciliation

Generate and send invoices immediately or within 24 hours of campaign completion
Monitor outstanding receivables and proactively follow up on overdue client accounts
Investigate payment discrepancies and resolve unidentified platform deposits
Perform detailed "detective work" to match incoming influencer marketing and agency payments to correct invoices

Cash Flow Management & Process Improvement

Maintain visibility into expected incoming payments and build monthly cash flow projections
Identify collection risks and communicate late-paying customer trends to leadership
Recommend improvements to invoicing workflows and assist in optimizing accounting software
Build documentation and financial best practices to establish scalable bookkeeping processes

Ideal Profile

3+ years of bookkeeping experience with strong expertise in QuickBooks Online and U.S. bookkeeping principles
Proven track record managing accounts receivable, bank reconciliations, and payment collections
Meticulous attention to detail with strong analytical skills and a knack for solving complex financial puzzles
Highly organized and self-directed, with the ability to work independently and create structure without constant oversight
Excellent written English communication skills for clear, professional client follow-ups and operational reporting
Tech-savvy and comfortable navigating modern cloud-based software (Google Workspace, Excel/Sheets, banking platforms, CRM/PM tools)

Bonus Experience

Experience with Xero (preferred future platform migration)
Prior experience working within influencer marketing, advertising agencies, or professional services
Background supporting multi-entity or international companies
Hands-on experience with cash flow forecasting and financial process optimization

Part Time Bookkeeper - 62867775125