Rehab Project Coordinator — Residential Real Estate Investment

Location & Employment Details

Fully remote
Full-time, 40 hours per week
Independent contractor engagement
Aligned to U.S. business hours (full time-zone overlap required)
Long-term opportunity with room to grow

About the Company

We are a growing U.S.-based real estate investment firm specializing in residential fix-and-flip and rental properties, operating across multiple U.S. markets, with ground-up construction on our near-term roadmap. We run a disciplined, process-driven operation, and our projects are managed remotely — photos, video, and shared systems keep everyone aligned no matter where they sit. We are a values-led team building for long-term, generational growth, which means the people who join us grow with us.

About the Role

As our project volume grows across markets, our leadership team has been personally coordinating every rehab. This role exists to take that off their plate and become the central coordination point for our projects — bringing consistency and structure so we can scale.

This is a fully remote role, designed to run entirely from your home office. You will coordinate active rehab projects you will never physically visit, using photos, video, shared systems, and regular check-ins to stay on top of every property. You will be our eyes on each project from a distance: tracking progress, keeping our systems current, chasing the details, and making sure nothing slips.

You will support multiple projects at once through timelines, budgets, reporting, and communication. The role supports decision-making and execution and coordinates our contractors and vendors remotely — it does not manage crews on site. Over time it can expand into broader operations support as we grow.

How You'll Work (Remote-First)

You run projects entirely remotely — no site visits and no travel
You monitor progress through contractor photos and video (CompanyCam or similar), not in person
You keep contractors, vendors, and ownership aligned through clear, documented written and verbal communication
You manage your own day and workload with minimal oversight, coordinating across U.S. time zones
You treat our shared systems (Asana, Sheets, shared drives) as the single source of truth, so anyone can pick up exactly where you left off

Key Responsibilities

Project Scheduling & Tracking

Build and track project timelines using simple, repeatable templates
Monitor progress across all active projects and flag delays early
Help hold contractors and stakeholders accountable to agreed timelines, deliverables, and milestones

Budget & Cost Tracking

Gather and consolidate contractor quotes per project
Maintain and track project budgets against actual spend
Flag cost overruns and risk areas early
Help manage and document change orders

Rehab Scoping & Estimating Support

Support the acquisition team with virtual property walkthroughs and data collection
Assist with initial rehab scoping and cost assumptions
Update projected total cost and timelines as projects progress
Research and provide recommendations on rehab decisions when needed

Progress Monitoring & Reporting

Review photos and videos submitted by contractors and site teams to assess and document real progress
Produce clear weekly updates on timeline and budget status
Support lender draw packages with clean, well-organized documentation
Keep all project documents organized (scope, invoices, photos, and records)

Communication & Coordination

Act as the central point of coordination between contractors, project managers, and vendors and the ownership team
Coordinate and facilitate weekly project status meetings and distribute follow-up action items
Keep updates consistent, clear, and documented

Process & Systems

Use and follow standard workflows for every project
Identify what is working and what needs to improve
Contribute to building repeatable systems as the company scales

Tools You'll Use

Excel / Google Sheets (daily use)
Project management tools (Asana or similar)
Project photo tools (CompanyCam or similar)
Shared drives for document organization
Email and simple communication templates

Required Qualifications

2+ years in project coordination, construction or renovation support, property management, or real estate operations
Proven success working remotely with U.S.-based or distributed teams
Strong Excel / Google Sheets skills for daily budget and cost tracking
Comfortable managing multiple concurrent projects in project management software
Working knowledge of residential rehab and renovation workflows — able to judge whether a project is on track from photos, videos, and written updates
Strong written and spoken English, with the confidence to coordinate directly with U.S.-based contractors, project managers, and vendors
Detail-oriented and organized, with a proactive, problem-solving approach
Reliable home office setup and availability during U.S. business hours

Preferred Qualifications

Experience supporting U.S.-based real estate investors, fix-and-flip operations, or small development projects
Familiarity with rehab budgeting, change orders, and lender draw documentation
Experience with project photo tools such as CompanyCam
Proficiency with AI tools and methods
Exposure to accounts payable or bookkeeping processes (potential future scope)
Track record of building or improving SOPs and coordination systems

Ideal Candidate Profile

You are:

Highly organized and detail-obsessed — nothing falls through the cracks on your watch
Self-directed and dependable in a remote setting — you manage your day and your projects without someone looking over your shoulder
Proactive by nature — you spot issues early and follow through without being asked
A confident communicator who can push a contractor for a straight answer, entirely over the phone and screen
Able to read a project from a distance and tell when something is behind
Comfortable with numbers — budgets, quotes, and cost tracking do not intimidate you
Calm and steady managing several projects at different stages at once
Someone who prefers systems over chaos and wants to grow with a small, fast-moving team

What Success Looks Like

Projects stay on schedule, or delays are flagged early
Budgets are accurate and well-tracked, with overruns caught before they grow
Communication is clear, consistent, and documented
Information is easy to find and well-organized
Processes improve over time rather than being reinvented each project
Measured by: timeline accuracy (percent within target duration), budget variance (percent over/under), and reporting timeliness (weekly updates delivered on time)

Why Join Us

A stable, long-term, fully remote opportunity with a firm that invests in its people
Clear processes and templates already in place — you are stepping into structure, not chaos
Real ownership and room to grow as we expand across markets and into ground-up construction
Direct collaboration with the leadership team and a visible impact on the business

Rehab Project Coordinator — Residential Real Estate Investment - 21399