Project Analyst (Infrastructure Consultancy)

Employment Type: Part-time, Independent Contractor

Work Model: Remote

Work Hours: US Business Hours alignment

Role Overview

We are seeking a sharp, proactive, and tech-native Project Analyst to help build and operate the operational backbone of a growing energy and infrastructure consultancy.

In this seat, you will support long-lifecycle capital projects—ranging from energy infrastructure, power generation, and natural gas midstream to powered land and commercial site developments. Operating as an AI-empowered operator rather than a traditional virtual assistant, you will set up automated data extraction flows, synthesize meeting insights, track multi-year project milestones, prepare client-facing status reports, and interface directly with executive stakeholders, local officials, commissioners, and judges.

Key Responsibilities

1. AI-Assisted Reporting, Automation & Data Extraction

Workflow Automation: Configure and oversee automated ingestion workflows (using LLMs, email parser tools, and automated meeting assistants) to extract action items, key decisions, and critical risks from raw project communications.
Executive Report Synthesis: Digest complex, multi-source inputs to package clean, concise, and structured weekly/monthly progress reports for leadership and external clients.

2. Stakeholder Engagement & Multi-Year Project Management

Pipeline & Schedule Governance: Track project milestones, budgets, permitting deadlines, and deliverables across multi-year infrastructure lifecycles (14–36 month horizons).
High-Level Stakeholder Liaison: Proactively follow up with municipal leaders, county judges, utility commissioners, local officials, and corporate clients to coordinate schedules, clear regulatory bottlenecks, and maintain project momentum.

3. Market Intelligence & Industry Research

Regulatory & Market Tracking: Monitor industry news, FERC/PUC regulatory shifts, policy updates, and market trends across energy, natural gas, renewables, and powered land development.
Executive Briefings: Prepare actionable brief summaries highlighting market shifts, land acquisition trends, or policy changes affecting client portfolios.

4. Client Meeting Operations & Financial Administration

Meeting Synthesis: Attend client discovery calls and project working groups—leveraging AI scribes to capture technical notes, assign action items, and ensure zero details slip through the cracks.
Operational Admin: Manage client invoicing schedules, billable hour tracking, expense logging, and core operational workflows.

Required Skills & Qualifications

Tech & AI Native Capability: Advanced proficiency leveraging modern AI productivity tools (LLMs, automated meeting assistants, email data extraction flows, and custom task automations).
Critical Thinking & Data Vetting: Strong analytical skills with the ability to review, verify, and structure raw information logically before presenting it—ensuring zero reliance on unverified "robot outputs."
Flawless Communication & High EQ: Exceptional written and spoken English with the executive presence to speak directly with C-suite clients, public officials, and project partners.
Project Management Aptitude: Meticulous organizational skills with proven ability to track multi-variable, long-term project schedules.
Remote Independence: High agency, self-direction, and personal accountability in a remote environment.

Preferred Qualifications

GIS & Spatial Literacy: Basic familiarity with Geographic Information Systems (GIS), spatial mapping tools, or land survey analysis.
Domain Knowledge: Direct background or strong functional interest in energy infrastructure, power generation, natural gas midstream, renewables, or commercial real estate site development.

Success Metrics (KPIs)

Reporting Velocity & Quality: Delivering error-free, AI-assisted executive progress reports on time every week.
Stakeholder Response Cadence: Resolving scheduling bottlenecks and maintaining clear communication cadences with public officials and clients.
Action Item Tracking: 100% resolution tracking of call-derived action items and meeting deliverables.

Project Analyst (Part-time) - 21400