Growth Operations & Projects Coordinator

Remote · Full-time · Growth Team · Reports to the Head of Growth

About Us

We're the team behind a leading global personal development brand and media company.

You'll keep the growth team organized, coordinated, and moving. Part project coordinator, part chief of staff for the department — you’re the person who makes sure everyone has what they need, nothing slips through the cracks, and the whole operation runs on systems that actually work.

Here's the heart of it: anything that needs the Head of Growth's review to ship should never be stuck waiting on a broken system, a dropped hand-off, or a workflow nobody maintained. You keep that path clear — logging the work, coordinating the people, and catching the snag before it turns into a delay.

It's a build-and-run role. Some days you're setting up a cleaner project tracker or dashboard in Notion; other days you're chasing a dependency, getting files to the right person, or turning a messy meeting into a clear task list.

You like both — and you like being the person who keeps things under control.

What you'll own

Ads project management — keep the paid ads pipeline on schedule and logged correctly in Notion; coordinate with production so assets don't stall; route items to the Head of Growth for review and keep approvals from piling up.
Cross-team coordination — be the connective tissue between external agencies, the email marketing manager, and the monetization and premium/paid-product teams. Chase dependencies, flag blockers early, keep hand-offs clean.
Projects & dashboards in Notion — build and maintain the team's projects, databases, and dashboards; keep everything logged, assigned, and current so anyone can see status at a glance.
SOPs — write them, update them, own them. You're the person who keeps our processes documented so they don't live in someone's head.
Meetings → action — turn meeting notes into assigned, tracked tasks; keep calendar events and meetings updated as priorities shift.

Who you are

You love keeping things organized and under control.
A tangled process is a thing to be solved, and a clean board, a current SOP, and a dashboard that ties out give you a little jolt of satisfaction.
You've got real tech, ops, and systems chops. You're the person who makes the tools work for the team instead of the other way around.
You make sure everyone has what they need.
You notice when someone's blocked or waiting on something, and you sort it before they have to ask.
You live in the details.
You find the typo everyone else missed and understand that one wrong number or letter can break a formula — or our audience’s trust.
And you get a small thrill from catching the mistake just in time.
You follow through. Loops get closed, hand-offs land, and things don't fall through the cracks on your watch.
Genuinely fluent in Notion — databases, relations, rollups, formulas, views, and automations. You build it, not just use it.
Comfortable enough with digital marketing — paid ads, email, funnels — to coordinate the work and tell when something looks off.
Comfortable with AI and happy to use it to move faster and make the systems smarter.
A clear, direct communicator who keeps a remote team aligned without a dozen meetings.

Nice to have

Marketing ops experience — an ESP like Kit, link/UTM and acquisition tracking, funnel and lifecycle basics
Experience coordinating across departments or wrangling contractors and agencies
Familiarity with tools like GA4, Zapier/Make, Slack, and Canva
A track record of making a team measurably more organized and efficient

How we work

Fully remote, async-first, written over meetings
Small team, high trust, high ownership — your work has visible impact, fast
Clarity over process for its own sake; results over hours logged
Notion is our operational home base

65159507717 - Growth Operations & Projects Coordinator