Operations & Executive Coordinator

Organization: Fight Back Table/Community Change

Location and Hours: Remote within the USA, most work is conducted between 10:00am-6:00 PM ET with some evening and weekend work anticipated during peaks and rapid response moments

Annual Salary: $70,000 – $80,000

Term: Full-Time, 35-hours/wk

Travel: 4-6 planned in person gatherings annually (majority in Washington DC), with the potential for additional travel

Reports To: Director, Management & Strategic Operations

Start Date: October 2026

About the Role

The Fight Back Table is seeking an Operations & Executive Coordinator to support the team in delivering day-to-day excellence that fosters movement-wide coordination and collaboration. The Operations & Executive Coordinator plays a vital, fast-paced role in keeping Fight Back Table’s team, leadership, and operational engines running smoothly. This position provides critical administrative and strategic executive support to leadership—managing schedules, protecting focused time, and ensuring time management aligns with organizational and coalition priorities.

Operating with professionalism, patience, and calm under fire in the midst of efforts to defend our democracy and core values, this role is crucial to the success of FBT’s progressive efforts. Reporting to the Director of Management and Strategic Operations, while staying in tight sync with the Managing Director, the ideal candidate brings high emotional intelligence, meticulous organization, and the ability to juggle competing priorities in a fast-changing environment.

The Fight Back Table, as a fiscally sponsored project of Community Change and Community Change Action, is a coordinated effort among key national organizations that share a vision for America centered on defeating authoritarianism and securing a representative democracy, thriving working class, and justice for all. Our purpose is to serve the progressive movement’s membership organizations by providing large scale movement-wide coordination on strategy, supporting scalable infrastructure for mobilization, and directing critical resources in service of local and national power building to resist and defeat authoritarianism.

Reporting directly to the Director of Management & Strategic Operations, this role will help the team deliver results through program implementation and relationship-driven operations.

Key Responsibilities

Executive & Strategic Scheduling Support

Calendar Management & Prioritization: Manage the Managing Director schedule dynamically by balancing meeting requests, coordinating time blocks, and translating weekly strategic priorities into the weekly calendar. Protect highly focused work sessions while arranging tight-timeline meetings and calls as needed.
Strategic Scheduling & Foresight: Keep a lookout for upcoming scheduling opportunities and challenges to ensure organizational priorities are proactively addressed.
Executive Alignment: Stay in tight sync with co-chair leadership support staff to organize key information, decisions, and deadlines are followed through on. Help track incoming correspondence, draft responses, and ensure critical follow-ups are addressed promptly.
Document & Meeting Preparation: Prepare and organize documents, reports, and presentations for meetings and executive events, taking meeting minutes as needed.
- Review, edit, and help organize written materials to ensure clear communication with internal and external stakeholders.

Team Coordination & Operations

Complex Team Scheduling: Coordinate multi-stakeholder scheduling across internal FBT staff, coalition partners, movement allies, and external vendors.
Meeting Support & Notes: Support internal staff calls, ensuring agendas and dial-in details are distributed in advance and troubleshooting technical challenges with the IT vendor, as needed. Record meeting notes and track action items to ensure timely follow-through.
Financial & Administrative Implementation: Process and track incoming/outgoing invoices, manage credit card reconciliation for the Managing Director, file expense reports, assist with contracts, and maintain a pragmatic system for reminders to the team.

Convening & Event Support

Logistics & Operations: Provide hands-on operational and administrative support for FBT in-person convenings, retreats, board meetings, and virtual events.
Vendor & Travel Coordination: Manage travel itineraries, flight bookings, venue setup, catering, and vendor logistics for events (as appropriate) and executive travel needs for the Managing Director, Directors, and/or FBT Co-Chairs.

Required Skills & Experience

Relevant Experience: 1–3 years of experience in executive coordination, operations, or directly supporting senior-level staff in a fast-paced nonprofit, political campaign, or coalition setting.
Adaptability & Resilience: Proven ability to manage through change, competing priorities, and evolving bodies of work with composure, flexibility, and a pragmatic approach to time management.
Discretion & Judgment: Exceptional capacity to handle highly sensitive information with grace, care, confidentiality, and sound discernment.
Strategic Alignment & Intelligence: Ability to understand organizational priorities from an executive viewpoint and communicate effectively with staff, allies, and external partners.
Crisis Calm & Emotional Intelligence: Grounded, patient, self-aware, and politely assertive; able to foster strong working relationships and stay focused in high-stakes environments.
Technical Proficiency: Comfortable with virtual office systems, including Google Workspace, Slack, signal, video conferencing tools, expense tracking, and scheduling management platforms.
Movement Alignment: A deep understanding of the fight against authoritarianism and a commitment to working-class, multiracial democracy.
Cultural Competence & Empathy: Demonstrated commitment to equity and inclusion, with the interpersonal awareness to engage effectively with partners from diverse backgrounds and movement spaces.

How to Apply

Applications will be reviewed on a rolling basis. Please submit your resume by via the Movement Talent Opportunity Board application portal:

https://recruitcrm.io/apply/17900984343230060944HZI

This role will remain open until filled.

Hiring Statement

Fight Back Table is a 501c3 and 501c4 fiscally sponsored project of Community Change/Community Change Action. Community Change is an equal opportunity employer. We strongly encourage the interest and applications of people of color, women, and people in the disabled and LGBTQ+ communities.

Benefits

Full benefits package provided by Fight Back Table’s fiscal sponsor Community Change. Community Change offers an excellent benefits package, which includes 4 weeks of annual paid vacation; additional paid holiday leave during the last two weeks of the year and a Summer break the week of July 4th; 8% employer contribution to retirement account after six months of employment (and 3% employer contribution for the first 6 months); and a choice of generous health insurance plans.