Sales Quotation Specialist

Colombo, Sri Lanka (Hybrid)
Shift: 3:30pm- 12:30am

About Client Partner

Our client partner is an innovative global enterprise specializing in consumer-packaged goods (CPG), children’s hands-on activity kits, STEM learning products, and creative craft sets. Operating for over a century, the organization designs and distributes thousands of educational and recreational products to major retail chains and e-commerce platforms worldwide. They offer a dynamic, collaborative, and fast-paced environment for analytical, detail-driven sales operations professionals.

About the Role

We are seeking a detail-oriented, analytical Sales Quotation Specialist to support global sales operations, quotation accuracy, and commercial data integrity. In this role, you will gather product data, prepare and track sales quotes for international accounts, manage item setups on customer portals, and validate product specifications and packaging guidelines. This role requires advanced Microsoft Excel proficiency, strong communication skills, and the flexibility to work partial US Eastern Standard Time (EST) hours.

Responsibilities

Sales Quotation Management: Meticulously prepare, submit, and track sales quotes for products targeting both US and global retail customers.
Data Gathering & System Administration: Utilize proprietary software systems to gather, organize, and manage product data efficiently.
Product Specification & Packaging Validation: Validate product specifications, packaging dimensions, and palletization guidelines to ensure total accuracy and compliance with customer standards.
Customer Portal Management: Create, set up, and maintain item master data across customer web portals to ensure seamless transactional workflows.
Data Integrity Analysis: Analyze and resolve data integrity issues throughout the item lifecycle—from concept and quote through purchase commitment, customer setup, production, and finalization.
Documentation & Record Keeping: Maintain accurate records of sales quotations, customer communications, specifications, and operational follow-ups.
Cross-Functional Collaboration: Interact effectively with global, cross-functional teams to streamline business operations and resolve data discrepancies.
Process Standardization: Develop and update procedural manuals to standardize quote management workflows and improve team efficiency.

Requirements

Educational Qualifications / Experience: Bachelor’s degree or relevant certificate, OR 1 to 3 years of experience in data analytics, sales operations, or commercial administration.
Advanced Spreadsheet Skills: Proficiency in Microsoft Excel, including advanced functions such as XLOOKUP, INDEX-MATCH, IF functions, CONCATENATE, and Macros.
Working Hours & Flexibility: Ability to work partial US Eastern Standard Time (EST) schedule (3:30 PM to 12:30 AM Sri Lanka local time), with flexibility to work extended hours as project demands require.
Industry Acumen (Preferred): Background or experience in Consumer-Packaged Goods (CPG) or direct import workflows is considered a plus.
Communication Skills: Strong written and verbal English communication skills with the ability to collaborate effectively across multidisciplinary teams.
Core Competencies: Exceptional attention to detail, strong problem-solving skills, organizational capability, and a focus on continuous process improvement.