Veterinary Programme Coordinator
Reports to: Head of Short Courses
Location: Primarily home-office based, with regular travel to courses, congresses and professional events
The Role

We are looking for a highly organised coordinator with a background in the veterinary sector to support the day-to-day delivery of our Short Course portfolio.
You will make sure our courses run smoothly from start to finish. You'll work closely with speakers, venues and internal teams to handle scheduling, logistics, accreditation
paperwork and course preparation. You'll work alongside the Head of Short Courses and help turn agreed course plans into well-run events.

Key Responsibilities
Course Coordination & Delivery

Coordinate the preparation and delivery of assigned courses in line with agreed timelines and checklists.
Organise speakers' schedules, venues, meeting rooms, hotels, catering, equipment and travel.
Act as the day-to-day contact for speakers on logistics, course materials and deadlines.
Keep course plans, trackers and internal systems accurate and up to date.
Work with Operations, Marketing, Sales and Digital to make sure information, materials and bookings are ready on time.
Spot issues early and fix routine problems, escalating to the Head of Short Courses where needed.
Attend selected courses to support on-site delivery.

Speaker Coordination

Handle speaker communication, contracts, briefings and follow-up.
Help find and approach potential speakers, as directed by the Head of Short Courses.
Keep speaker information and contact records current.

Accreditation & Compliance

Prepare and submit accreditation and CPD applications and documentation, tracking deadlines.
Coordinate specialist approval processes, including X-ray and CT-related requirements where applicable.
Keep accreditation records complete and organised.

Feedback & Improvement

Collect and summarise participant and speaker feedback after each course.
Suggest practical improvements to course processes and logistics.

Requirements

Background in the veterinary sector, e.g. as a veterinary nurse/TFA, or in practice management or veterinary education. A veterinary degree is welcome but not required.
Good understanding of the German veterinary profession.
Experience in course, event or project coordination.
Very well organised and detail-oriented, and able to manage several courses at once.
Confident, friendly communicator with speakers, partners and colleagues.
Comfortable with standard office tools and booking/CRM systems.
Fluent German and English.

Veterinary Programm Coordinator