Bilingual Executive Personal Assistant (Personal & Operational Logistics)

Location: 100% Remote (Latin America / LATAM)

Schedule: Part-Time (~20 Hours/Week) | US Time Zone Alignment (EST/CST)

Contract Duration: 6-Month Initial Contract (With high potential to transition into a full-time business operations role)

Position Overview

We are seeking a deeply organized, empathetic, and highly detail-oriented Bilingual Executive Personal Assistant in Latin America to provide high-touch personal administrative, medical-logistical, and personal life support for a busy executive .

In Phase 1, this role is focused entirely on personal administrative mastery—keeping daily life, medical schedules, personal correspondence, and administrative paperwork seamlessly organized.

As personal workflows stabilize, this role has a direct path to expand into business operations and executive administrative support.

Because this position involves managing sensitive personal information, healthcare logistics, and confidential documentation, absolute discretion and a non-disclosure agreement (NDA) are strict prerequisites.

Key Responsibilities (Phase 1: Personal Logistics & Administration)

1. Schedule, Calendar & Medical Logistics Management

Calendar Management: Maintain and proactively manage the calendar, ensuring zero scheduling conflicts.
Medical & Healthcare Coordination: Keep medical care on track by scheduling specialist appointments, coordinating follow-ups, managing prescription logistics, and organizing personal medical records.
Research & Solution Finding: Conduct internet research to solve logistical challenges, find optimal services, and present simplified, turn-key options for decision-making.

2. Inbox, Communication & Paperwork Administration

Personal Email Triage: Manage personal inbox—filtering priority correspondence, drafting clean responses, and creating follow-up systems so nothing falls through the cracks.
Outbound Phone Calls: Make phone calls to service providers, healthcare offices, vendors, and administrative entities to resolve issues quickly.
Record Keeping & Documentation: Organize digital files, receipts, personal paperwork, and administrative tracking systems in Google Drive/Cloud storage.

3. Future Horizon (Phase 2 Potential)

Assist with business-related administrative tasks, operational research, project management, and executive support as personal processes become streamlined.

Required Qualifications

Location: Based in Latin America (LATAM) with a quiet home office setup, high-speed fiber internet, and a reliable laptop/workstation.
Bilingual Fluency: Fluent, professional-grade written and spoken English and Spanish.
Experience: 3+ years of experience as an Executive Assistant, Personal Assistant, or High-Touch Administrative Coordinator supporting busy founders, executives, or private individuals.
Discretion & Confidentiality: Impeccable integrity. Proven track record handling sensitive personal data, private correspondence, and confidential records (NDA required).
Proactive Problem Solver: A "figure-it-out" mindset—someone who takes vague requests, researches solutions, and organizes messy processes into clean, easy systems.
Tech Stack Mastery: Highly proficient with Google Workspace (Gmail, Google Calendar, Docs, Sheets, Drive), WhatsApp, and digital organization tools.

Key Attributes for Success

Empathy & Patience: Warm, supportive, and clear communication style when assisting with personal logistics.
Relentless Follow-Through: Never lets a thread drop; systematically tracks tasks until closed.

65664351801 - Personal Assistant (Part-time)