Location: Remote (PH)
Contract: Independent Contractor
Schedule: Full-Time, Monday-Friday, 9am - 5pm Mountain Time

COMPANY OVERVIEW

We are a death care company on a mission to help families hold their loved ones again. We launched in 2019 after recognizing that families receiving ashes after a cremation felt uncomfortable with the remains. They wanted to scatter them, but worried about the wind. They wanted to share them with family, but the baggies of ash were awkward. Many ended up hiding one of their most treasured possessions in a closet, sometimes for decades.

We introduced a new form of remains called solidified remains, a complete alternative to traditional ashes. Families who choose cremation can now receive their loved one's remains as a collection of 40 to 80+ smooth stones. Solidified remains allow families to hold, share, display, carry, scatter, or travel with their loved one.

Based in Santa Fe, New Mexico, we developed our proprietary process with materials scientists at Los Alamos National Laboratory. Our company appeared on Shark Tank in 2023 and has been featured in The Wall Street Journal, People, Bloomberg Businessweek, and other major publications. To date, more than 14,000 families have chosen solidified remains for their loved ones and pets.

WHO WE ARE

We are a public benefit corporation. Our purpose is to empower families in their grief. Our values are gratitude, curiosity, precision, and empathy. We are a team of about 25 people, based in Santa Fe and working remotely.

JOIN US

We are an inclusive workplace and an LGBTQIA+ safe space. We use AI tools across the company, and we expect every team member to keep looking for better ways to work.

This is a full-time, long-term remote role for a candidate based in the Philippines. You will be employed and paid through an employer of record based in the Philippines. You will be the first person the Controller has hired onto the finance team, which means real ownership of your work, direct training from a CPA, and room to grow as the company grows.

This is an exclusive role. Our company will be the only company you work for. We are not considering candidates who plan to keep other clients, part-time jobs, or freelance accounting work alongside this position.

OVERVIEW

The Staff Accountant keeps our day-to-day accounting accurate and on schedule. You will process invoices and vendor bills, record receipts, reconcile bank and credit card activity, and help the Controller close the books each month and each year.

We sell through two channels: funeral home and crematory partners (B2B) and families who order from us directly (DTC). You will work with transactions from both, and you will answer invoice and payment questions from partners, customers, and vendors.

This role is a good fit for someone who is careful with details, comfortable working independently on a US schedule, and interested in building better accounting processes at a growing company. Other responsibilities outside of this description may be required.

RESPONSIBILITIES

Invoicing and Accounts Receivable

Prepare and send accurate invoices on time across all revenue channels and customer accounts.
Record and reconcile customer receipts daily, or as they are received.
Post charges, credits, and rebates accurately to customer accounts.
Complete credit verifications for accounts as needed.
Answer customer questions about invoices and payments within 1 to 2 business days.

Accounts Payable

Enter, code, and process vendor bills, and route them with supporting documents for approval.
Prepare the weekly or bi-weekly accounts payable batch and reconcile it.
Prepare payments to international team members and vendors in Wise for approval, and reconcile them in QuickBooks Online.
Reconcile vendor statements, and research and resolve vendor questions within 1 to 2 business days.
Complete the period-end close of accounts payable and related reconciliations.

Banking and Reconciliations

Record and reconcile bank and credit card transactions daily.
Reconcile bank deposits, investigate discrepancies, and report anything unusual to the Controller.

Month-End and Year-End Close

Prepare and post month-end adjusting entries under the supervision of the Controller.
Maintain prepaid expense schedules and complete reconciliations and adjustments.
Record inventory adjustments based on physical counts.
Calculate and record fixed asset depreciation and maintain the fixed asset register.

Records, Audit, and Reporting

Keep billing and transaction records organized and easy to retrieve.
Support the external audit with accurate documentation and reconciliations, delivered on time.
Help with ad hoc financial reports, analysis, and special projects assigned by the Controller.
Follow company accounting policies and handle all financial information confidentially.

AI and Process Improvement

Use company-approved AI tools in your daily work.
Document your workflows, and suggest steps that can be automated or simplified.

QUALIFICATIONS

Required

Bachelor's degree in Accountancy, Accounting, Finance, or a related field.
3+ years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting.
2+ years of experience working remotely, doing accounting for a US-based company.
2+ years of experience working US business hours (night shift) from the Philippines.
Hands-on experience with QuickBooks Online.
Working knowledge of accounting principles, including accruals, prepaid expenses, and depreciation.
Strong Excel or Google Sheets skills, including lookups, pivot tables, and reconciliation work.
Regular, hands-on use of AI tools in your work.
Proficient written and spoken English.
Strong attention to detail and a record of meeting deadlines, including month-end close.
Ability to work independently with little supervision.
Ability to work 9:00 am to 5:00 pm US Mountain Time on a permanent basis.
Availability to work for our company only, with no other clients or jobs.

Preferred

Accounting experience at an e-commerce or direct-to-consumer company, ideally one that sells through Shopify.
Experience reconciling payment processor payouts (such as Shopify Payments, Stripe, or PayPal) to orders and bank deposits.
Experience with Wise or another international payment platform.
Experience invoicing and collecting from a large number of business customers.
Experience with customer deposits or deferred revenue, where customers pay before the service is completed.
Experience at a company that carries inventory and fixed assets.
Familiarity with US GAAP, and experience supporting an external audit or review.
Experience with Odoo or another ERP system.
CPA license (Philippines), or progress toward one.
Experience building templates, automations, or AI-assisted workflows for accounting tasks.

TOOLS WE USE

You will work in these tools every day. Experience with QuickBooks Online is required. We will train you on the others.

QuickBooks Online for accounting
Wise for international payments
Odoo for orders and operations
Google Workspace (Gmail, Drive, Sheets) for documents and email
Slack for team communication
Claude for AI-assisted work

EXPECTED HOURS OF WORK

This role works US Mountain Time hours so that you overlap fully with the Controller and the rest of the team. This is a night shift in the Philippines. The Philippine start time moves by one hour when US daylight saving time begins and ends.

Working hours: Monday to Friday, 9:00 am to 5:00 pm US Mountain Time
March to early November: 11:00 pm to 7:00 am Philippine Time
November to mid-March: 12:00 midnight to 8:00 am Philippine Time
Occasional extra hours may be needed during month-end and year-end close.

Staff Accountant (Remote) - 65718151747