Bookkeeping & Administrative Assistant (Construction & Development)

Location & Employment Details

Fully remote, based in the Philippines
Non-client-facing support role
Part-time: 20 hours per week to start, with a clear path to increased hours and scope as the business grows
Flexible scheduling, adjustable on a rolling bi-weekly basis
2–3 hours of weekly overlap with North American (Eastern) business hours; any additional meetings scheduled in advance

About the Company

We are a rapidly growing Canada-based construction and development company specializing in pre-engineered garden suites, laneway homes, and accessory dwelling units. We deliver turnkey, fixed-price projects end to end — from feasibility and permits through foundation, assembly, and final handover — often completing builds in under 60 days.

Our model is built on price transparency and budget discipline: our price is our price, and our projects come in on time and on budget. As we scale across the Greater Toronto Area, we are building out the back-office function that keeps every project accurate, organized, and profitable.

About the Role

This role exists to protect the financial accuracy our fixed-price model depends on. As project volume grows, payment tracking, invoicing, and bookkeeping have outgrown what leadership can manage directly — and small errors in a fixed-price build come straight out of margin.

We are hiring a detail-driven bookkeeping and administrative partner to own day-to-day payment tracking, invoicing, and QuickBooks Online bookkeeping, along with the scheduling and file organization that keep projects moving. The goal is straightforward: keep our books clean and current so we always know where each project stands, and free leadership to focus on building.

You will start part-time, with genuine room to grow in hours and responsibility as you prove you can carry the workload.

Key Responsibilities

Bookkeeping & Financial Tracking

Maintain day-to-day bookkeeping in QuickBooks Online
Record and track payments, invoices, and receipts with a high degree of accuracy
Reconcile accounts and flag discrepancies or overdue items for review
Support accounts payable by tracking vendor and supplier payments

Vendor & Client Coordination

Follow up with vendors and clients by email using company-provided scripts
Track outstanding items and keep communication records organized

Project & Schedule Support

Maintain project tracking in monday.com
Manage scheduling and calendar invites in Google Calendar
Coordinate meetings and keep project timelines current

Document & File Management

Organize and maintain files and folders in Dropbox
Keep digital records clean, consistent, and easy to retrieve

Required Qualifications

3–5 years of bookkeeping and administrative experience
High-level proficiency with QuickBooks Online
Strong proficiency with Gmail and Microsoft Office
Exceptional attention to detail and accuracy
Reliable, self-directed work style with minimal supervision
Strong written and spoken English
Able to provide 2–3 hours of weekly overlap with North American (Eastern) hours

Preferred Qualifications

Experience with monday.com (or a comparable project-management tool)
Experience with Dropbox or similar file-management systems
Background in construction, real estate, or another project-based business
Prior experience supporting North American clients

Ideal Candidate Profile

You are:

Detail-obsessed — you catch the small errors before they become expensive ones
Highly organized, and comfortable owning payment and bookkeeping accuracy end to end
Proactive — you flag issues early rather than waiting to be asked
Dependable and self-managing across time zones with limited overlap
A clear, consistent communicator in writing

Why Join Us

This is a ground-floor role at a fast-growing company with a clear path forward. You will start part-time, but as our build volume grows, so does this role — in hours, scope, and responsibility for the person who proves they can own the work.

You will see the direct impact of your accuracy on real projects, and you will have the autonomy to run your part of the business without being micromanaged.

Bookkeeping & Administrative Assistant (Construction & Development) - 21708