Company / Client Overview

On behalf of our client, a well-established design and development company based in Larnaca – Kiti, we are seeking to recruit a proactive and organised Business Outreach & Administrative Assistant to join their team.

The company operates at the intersection of architecture, design, development, and high-quality project delivery, combining technical expertise with a strong focus on client experience and contemporary solutions.

This is an excellent opportunity for a communicative and organised professional who enjoys a varied role combining office administration, business research, lead generation, and initial client outreach.

Role Overview

The successful candidate will support the company's day-to-day administrative operations while also assisting Management with targeted business outreach and lead-generation activities.

A key part of the role will involve researching potential companies and decision-makers, identifying relevant business opportunities, making introductory telephone calls, briefly presenting the company's services, and arranging meetings for Management.

This is not a traditional sales or closing role. The position focuses specifically on research, initial contact, lead qualification, and appointment setting. Quotations, commercial negotiations, and closing of business will be handled by Management.

The ideal candidate will be organised, confident on the telephone, comfortable conducting online research, and able to communicate professionally with potential clients and business contacts.

Key Responsibilities

Provide day-to-day administrative and secretarial support to Management and the wider team.
Conduct targeted online research to identify potential companies, projects, and new business opportunities.
Identify relevant decision-makers and business contacts within prospective client organisations.
Build and maintain an organised database of prospective companies and contacts.
Make introductory telephone calls to potential clients and business partners.
Professionally introduce the company and provide a brief overview of its services.
Identify initial interest and arrange meetings or appointments for Management.
Conduct appropriate follow-up with prospective contacts where required.
Maintain accurate records of calls, contacts, follow-ups, and scheduled meetings.
Update CRM systems, databases, spreadsheets, and internal records.
Support Management with scheduling and calendar coordination.
Handle general telephone calls, emails, correspondence, and office communications.
Prepare and organise documents, files, reports, and administrative records.
Maintain organised electronic and physical filing systems.
Assist with meeting coordination and preparation.
Support general office operations and administrative procedures.
Communicate professionally with clients, suppliers, partners, and external associates.
Monitor pending administrative and outreach activities and ensure appropriate follow-up.
Provide additional administrative support to Management when required.

Requirements

Previous experience in office administration, business development support, lead generation, telesales, customer service, appointment setting, or a similar role will be considered an advantage.
Excellent communication and interpersonal skills.
Confidence communicating with prospective clients over the telephone.
Professional and engaging telephone manner.
Strong ability to conduct online research and identify relevant companies and decision-makers.
Good understanding of basic lead-generation and business outreach principles.
Strong administrative and organisational skills.
Very good knowledge of Microsoft Office, particularly Word, Excel, and Outlook.
Confidence using spreadsheets, databases, CRM platforms, and digital tools.
Strong attention to detail and accuracy.
Ability to maintain organised records and follow-up systems.
Excellent time-management skills and ability to manage multiple priorities.
Proactive and self-motivated approach to work.
Ability to work independently while collaborating effectively with Management and colleagues.
Professional, reliable, and responsible attitude.
Good command of Greek and English, both written and spoken.
Previous exposure to architecture, construction, development, engineering, real estate, or professional services will be considered an advantage.

What the Company Offers

Starting gross monthly salary of €1,200–€1,350 during the probationary period, depending on experience.
Five-day working week.
Flexible working environment.
Full-time employment within an established design and development company.
Varied position combining administration and business development support.
Opportunity to gain experience in lead generation, client outreach, business development, and office operations.
Close collaboration with Management.
Professional and collaborative working environment.
Training and ongoing support.
Long-term professional development opportunities.

Last but not least, at DART Recruitment 🎯 we are by your side every step of the way, offering support, guidance and complete confidentiality throughout your career journey.