Job Purpose:-

To manage day-to-day commercial operations, vendor coordination, commercial negotiations, documentation, cost control and financial coordination while ensuring that business transactions are commercially accurate, cost-effective and aligned with company objectives.

Key Responsibilities

1. Commercial Operations:-

Handle day-to-day commercial activities and ensure smooth execution of commercial processes.
Coordinate with internal departments for purchase, sales, billing, dispatch and other commercial requirements.
Review commercial documents, quotations, purchase orders, invoices and related records.
Ensure timely completion of commercial transactions and proper documentation.
Identify commercial discrepancies and coordinate for timely resolution.

2. Vendor Coordination & Management:-

Coordinate with existing and new vendors for quotations, pricing, delivery schedules and commercial terms.
Obtain and compare quotations from multiple vendors.
Maintain vendor records and commercial documentation.
Follow up with vendors regarding pending supplies, invoices, payments and documentation.
Develop professional relationships with vendors to ensure smooth business operations.

3. Negotiation & Cost Control:-

Negotiate with vendors for better pricing, payment terms, delivery conditions and other commercial terms.
Identify opportunities for cost savings and cost optimization.
Compare market rates and vendor quotations before finalizing commercial transactions.
Support management in evaluating commercial proposals and vendor selection.
Monitor recurring expenses and identify areas where unnecessary costs can be reduced.

4. Debit & Credit Note :-

Prepare, verify and coordinate Debit Notes and Credit Notes as per business requirements.
Verify supporting documents before processing debit/credit notes.
Coordinate with vendors, customers and Accounts for necessary adjustments.
Maintain proper records and tracking of debit and credit notes.
Follow up for pending commercial adjustments and closures.

5. Profitabiity and Financial Understanding.

Develop a basic understanding of Profit & Loss (P&L) and its impact on business decisions.
Analyse costs, pricing and commercial terms to support profitability.
Identify areas of excessive expenditure and suggest cost-saving opportunities.
Support management with commercial data required for profitability analysis.
Understand the impact of purchase costs, selling prices, discounts and other commercial factors on margins.

6. MIS & Commercial Analysis.

Prepare regular commercial MIS and reports for management.
Prepare vendor-wise and expense-wise comparative statements.
Track purchase/commercial costs and identify significant variations.
Maintain records of negotiated rates and cost savings achieved.
Provide accurate commercial information for management review and decision-making.

7. Internal Coordination

Coordinate with Accounts & Finance, Purchase, Stores, Production, Sales, Logistics and Management.
Ensure timely communication of commercial information to concerned departments.
Follow up on pending commercial activities and ensure timely closure.
Escalate significant commercial issues, cost variations or vendor concerns to the reporting manager.

Required Skills & Competencies

Strong knowledge of commercial operations.
Good understanding of Debit Notes and Credit Notes.
Strong vendor coordination and negotiation skills.
Ability to identify and implement cost-saving opportunities.
Basic to good understanding of Profit & Loss (P&L).
Good numerical and analytical skills.
Strong follow-up and coordination abilities.
Good communication and interpersonal skills.
Strong knowledge of MS Excel.
Ability to prepare comparative statements and commercial MIS.
Attention to detail and accuracy.
Ability to work independently and manage multiple commercial activities.

Educational Qualification

Graduate in B.Com / BBA / Business Administration / Finance or a relevant discipline.
Candidates with relevant experience in commercial operations will be preferred.

Experience

3–6 years of relevant experience in Commercial, Vendor Management, Purchase Coordination, Cost Control or a similar role, preferably in a manufacturing industry.

Key Performance Areas (KPIs)

Effective management of day-to-day commercial operations.
Vendor coordination and timely closure of commercial issues.
Savings achieved through effective negotiation and cost control.
Accuracy and timely processing of debit/credit notes.
Improvement in vendor commercial terms.
Accuracy of commercial MIS and reports.
Effective monitoring of costs and commercial expenses.
Support towards improved profitability and cost optimization.
Timely completion of commercial activities and documentation.

Company Profile
Our client is a Goregaon (West), Mumbai-based, ISO 9001:2015 & ISO 14001:2015 certified manufacturer of cleaning and hygiene chemicals, with over four decades of industry experience. Its range spans housekeeping, kitchen, laundry, personal care and disinfectant products, plus specialised solutions for the dairy, pharma, food and travel sectors. The company serves leading hotels, hospitals, airports and corporates through a distribution network across 30+ Indian cities

Commercial Executive - Chemical Manufacturing Industry.