Position: Executive Assistant

Location: Remote (South Africa or LatAm)

Work Schedule: 8am-5pm PST for the first 30 days

Salary: Market Related

The Role

Client is seeking a highly proactive and solutions-oriented Executive Assistant (EA) to support daily business operations. This is not a traditional task-based role - this position requires a strategic partner who can identify inefficiencies, implement improvements, and leverage AI to build scalable systems.

Key Responsibilities

Manage and optimize day-to-day business operations for the executive
Identify inefficiencies in workflows and proactively implement solutions
Leverage AI tools to automate repetitive and manual processes
Transition existing workflows into scalable, system-driven solutions
Coordinate internal operations and support employee-facing communication
Maintain organization across projects, tasks, and priorities
Anticipate needs and act independently with minimal direction

Required Qualifications

Experience:
- 3–5 years as an Executive Assistant or similar role
- Proven experience in the financial services industry (required)
  
  Proficiency with Quickbooks
Technical Skills:
- Demonstrated AI proficiency, with experience using tools to automate workflows and improve efficiency
- Strong systems-thinking mindset (ability to build processes, not just follow them)
Communication:
- Excellent written and spoken English
- Clear communication with a neutral or low-level accent preferred
- Comfortable working in an internal-facing role (no client interaction)
Work Style:
- Highly proactive and self-directed
- Strong problem-solving mindset
- Detail-oriented and organized
- Able to operate as a strategic partner rather than a task executor

Executive Assistant | 65740065404