MalaceHR is seeking an experienced Facilities Manager to support facility operations in Irving, TX, on a temporary basis to provide maternity leave coverage through at least January 2027.

The Facilities Manager will be responsible for overseeing day-to-day facility operations, managing vendor relationships, coordinating maintenance activities, and ensuring exceptional service delivery for our client. This position requires a strong leader with experience in facilities management, budget oversight, capital projects, and client relationship management.

The ideal candidate is a self-motivated professional who can quickly transition into the role, independently manage facility operations, and maintain high standards of operational efficiency and customer service.

Key Responsibilities

Facilities Operations & Maintenance

Oversee daily facility operations to ensure a safe, efficient, and well-maintained environment.
Manage preventive and corrective maintenance programs for building systems and infrastructure.
Coordinate repairs, maintenance activities, and facility improvements to minimize operational disruptions.
Ensure compliance with applicable safety regulations, building codes, and company policies.
Identify opportunities to improve operational efficiency, reduce expenses, and enhance facility performance.

Vendor & Contractor Management

Manage relationships with third-party vendors, contractors, and service providers.
Oversee vendor performance to ensure service-level agreements and operational standards are consistently met.
Coordinate vendor schedules, maintenance projects, and service requests.
Review vendor proposals, contracts, and associated expenses.
Ensure work is completed on time, within budget, and according to established quality standards.

Financial & Budget Management

Develop, monitor, and manage operating and capital expense budgets.
Track facility expenditures, identify cost-saving opportunities, and maintain financial accountability.
Prepare monthly financial reports, forecasts, and operational updates.
Assist with annual budget planning and capital improvement initiatives.
Manage smaller capital improvement projects from planning through completion.

Client Relations & Team Leadership

Serve as a primary point of contact for clients regarding facility operations and service delivery.
Maintain strong client relationships through proactive communication and timely issue resolution.
Coordinate and provide direction to maintenance personnel, skilled trades, and service providers.
Ensure high levels of customer satisfaction and responsiveness to facility-related requests.
Collaborate with internal teams and stakeholders to support business objectives.
Address operational challenges and make effective decisions in time-sensitive situations.

Required Qualifications

Bachelor's degree or equivalent combination of education and relevant professional experience.
Minimum of 5 years of experience in facilities management, property management, or a related field.
Proven experience overseeing facility operations, maintenance programs, and vendor relationships.
Strong leadership and people management skills.
Experience managing operating budgets, financial reporting, and small capital projects.
Demonstrated ability to build and maintain professional client relationships.
Proficiency in Microsoft Excel, Word, and other standard business applications.
Excellent organizational, communication, and problem-solving skills.
Ability to work independently, prioritize competing responsibilities, and make sound decisions under pressure.
Ability to quickly adapt to an existing facility operation and maintain continuity of services during a temporary assignment.

Preferred Qualifications

Certified Facility Manager (CFM), Certified Property Manager (CPM), or similar professional certification.
Experience managing multiple facilities or a regional property portfolio.
Familiarity with Computerized Maintenance Management Systems (CMMS).
Knowledge of commercial leases, contract administration, and basic accounting practices.
Experience with capital planning, project management, and budget forecasting.
Understanding of skilled trades operations and trade union procedures.
Strong background in commercial real estate or corporate facilities management.

Facilities Manager – Temporary Assignme...