Job Title: Virtual Assistant

Location: Remote - LATAM (Bilingual in English and Spanish)

Type: Full time

Working Hours: Monday to Friday 9:00am–5:00pm EST time

Base Salary: $2,800 – $3,500 USD/ month

About the Company
We are a premier custom home builder and residential construction firm dedicated to turning unique client visions into exceptional living spaces. Built on a foundation of craftsmanship, structural integrity, and hands-on project management, our team specializes in high-end new builds, comprehensive home transformations, and custom architectural additions.
Our approach centers on absolute transparency, structured planning, and close collaboration with clients, architects, and trade partners from initial concept to final walkthrough. We take pride in delivering seamless project execution, maintaining rigorous quality control, and fostering a supportive, client-first culture that ensures every home is built to stand the test of time.

About the Role

We are seeking a highly organized, proactive, and trustworthy Virtual Assistant to support a growing custom home building and remodeling company. This role will help manage day-to-day administrative, operational, and communication tasks across sales, marketing, pre-construction, and project operations.

The ideal candidate will be detail-oriented, responsive, and comfortable working across multiple priorities. This is a key support role for the leadership team and broader operations staff.

Responsibilities

Manage and triage a busy email inbox
Prioritize, sort, and respond to emails as appropriate
Support lead follow-up and appointment scheduling
Update and maintain CRM records, pipelines, and job information
Prepare reports and gather data for weekly company meetings
Assist with quote follow-up, document collection, and administrative coordination
Support communication with vendors, subcontractors, and trade partners
Help with HR-related administrative tasks and onboarding support
Assist with pre-construction and project management coordination
Support invoice and expense workflows as needed
Help organize company goals, task tracking, and internal reporting
Provide general administrative support to leadership and operations team members

Qualifications & Technical Skills

Strong administrative or executive assistant experience
Excellent written English communication
Highly organized with strong follow-through
Able to work independently and manage multiple priorities
Comfortable supporting several team members and departments
Professional, reliable, and detail-oriented
Discreet with sensitive company and client information
Client-facing communication skills are a plus

Preferred Experience

Experience working with construction, remodeling, home building, or similarly operational businesses
CRM experience, especially Buildertrend
Familiarity with invoicing, expenses, and bookkeeping-adjacent workflows
Experience preparing reports or tracking operational metrics
Bilingual in English and Spanish is a strong advantage
Technical Knowledge
CRM systems, especially Buildertrend
Email and inbox management tools
Spreadsheet/reporting tools
Familiarity with construction admin workflows
Exposure to systems like Adaptive and/or QuickBooks-linked processes is helpful

Ideal Candidate Profile

The perfect candidate will be someone who can take ownership of administrative follow-up, reduce inbox overload, and provide dependable operational support across the business. They should be able to work with minimal supervision, stay organized in a fast-moving environment, and communicate professionally with both internal team members and external contacts.

They should be comfortable assisting with:

Sales and marketing admin
Operations support
HR coordination
Reporting
Client/vendor communication
General business administration

Virtual Assistant - 65843580457