Role: Executive Assistant Sourcing
Locations: South Africa and Latin America
Engagement Model: Talent on Demand
Company: US-based commercial real estate finance firm (Our Client)
Type of Contract: Independent Contractor Type
Job: Remote, Full-time

About the Opportunity Our client, a US-based commercial real estate finance firm, is looking for an experienced Executive Assistant to support its senior leadership team. The firm helps private equity firms and developers secure debt and equity for acquisitions, refinances, and recapitalizations, and handles a high volume of transactions.

The team’s leaders travel often and have very full schedules. This hire will manage their calendars, travel, bookings, and client events, so they can stay focused on clients and deals. The team communicates well and will take the time to train you.

The ideal candidate is an experienced, polished EA with excellent English. You can handle ambiguity, read between the lines, and figure things out without step-by-step direction.

What You Will Do

Calendar & Schedule Management

Manage the calendars of senior team members, including meetings, calls, and frequent changes.
Keep schedules organized across a busy, travel-heavy team.
Prioritize time-sensitive requests so nothing falls through the cracks.

Travel & Bookings

Plan and book business travel, including flights, hotels, and itineraries.
Handle reservations and bookings on the team’s behalf.
Adjust travel plans quickly when schedules change.

Events & Client Coordination

Plan and host client events and dinners.
Coordinate with US restaurants and venues on reservations and event details.
Communicate professionally with clients and outside contacts on the team’s behalf.

General Support

Take on other executive support tasks as they come up.
Find ways to make the team’s day-to-day run more efficiently.

Qualifications

Required Qualifications

Proven experience as an Executive Assistant supporting senior executives.
Experience managing complex calendars for more than one executive.
Experience arranging business travel and reservations.
Excellent written and spoken English for daily contact with the team, clients, and US vendors.
Able to work through ambiguity and solve problems independently.
Available for a full-time, long-term remote role.

Preferred Qualifications

Experience supporting executives in commercial real estate, finance, investment banking, or another deal-driven field.
Experience planning client events and dinners with US restaurants and venues.
Comfortable using AI tools to work more efficiently.

Executive Assistant - 66501551927