Role: Executive Assistant

Location: Remote (South Africa)

Working Hours: Aligned with client business hours (UK / Central European Time)

Type of Contract: Independent Contractor

Type of Job: Remote (Full-time or Part-time / ~50% scope to be confirmed)

About the Opportunity

Our client is looking for a sharp, proactive Executive Assistant to directly support its founder and managing partner.

The founder maintains a demanding weekly travel schedule and manages relationships with high-level investors, partners, and executive stakeholders. This creates a high-volume administrative workflow that requires dedicated, end-to-end ownership.

The ideal candidate enjoys managing executive administration long term, thinks multiple steps ahead, takes initiative, and communicates with polish and discretion when dealing with senior stakeholders.

Key Responsibilities

Calendar & Travel Management

Manage and protect the founder’s schedule across a demanding international travel itinerary.
Book flights, accommodations, and ground transit end to end using company expense methods.
Resolve daily scheduling conflicts and operational logistics swiftly.

Inbox & Stakeholder Communication

Triage the founder’s inbox, prioritizing urgent correspondence and flagging key action items.
Draft clear, polished correspondence to investors, executives, and portfolio partners in the appropriate tone.

Presentation & Documentation Support

Assist in preparing executive presentations, briefing packs, and business documents.
Source, verify, and organize data required for client and partner meetings.

Team Coordination & Operations

Follow up on action items and timelines across teams and external partners.
Handle ad hoc operational projects as scope and trust expand.

Qualifications

Required:

Proven track record as an Executive Assistant supporting a founder, partner, or C-suite executive.
Demonstrated expertise in managing high-frequency, complex international travel and calendars.
Native-level written and verbal English, with strong judgment when communicating with high-level external stakeholders.
Hands-on experience triaging a high-volume executive inbox.
Strong ability to build executive-ready slide decks and gather relevant business data.
High autonomy: able to anticipate operational needs and execute without step-by-step instructions.
Commitment to owning high-level executive administration as the core focus of the role.

Preferred:

Background supporting executives within investment, consulting, corporate finance, or professional services environments.
Experience tracking deliverables and timelines across fast-moving, high-performance teams.

Executive Assistant -66316414379