Role Overview

Position: Office & Project Manager
Working Hours: 9:00 AM – 5:00 PM US Eastern Time (Monday – Friday)
Compensation: $1,500 – $2,500 USD per month (Independent contractor rate; final offer depends on experience, skills, and interview evaluation)
Start Date: Early January 2027 (week of January 4 or 11; optional mid-December start for the right candidate)
Target Sourcing Locations: South Africa & Latin America
Engagement Type: Full-time, Remote (Independent Contractor)
Company: Fast-growing US Residential Renovation & Property Investment Firm

About the Opportunity

A growing US-based property redevelopment and real estate investment firm is seeking a proactive, highly organized Office & Project Manager to join its remote operations. The company specializes in turnkey home renovations—helping property owners and real estate partners prepare homes for market—alongside managing an internal portfolio of residential and commercial properties.

With project volume accelerating primarily through word-of-mouth and established referral networks, leadership is focusing heavily on field estimates, partner relationships, and business development. This role serves as the central operational anchor: coordinating trade partners, tracking schedules, managing procurement logistics, and ensuring clear communication across all active projects.

The ideal candidate thrives in an autonomous environment, exercises sound judgment, and takes ownership of tasks from start to finish without requiring step-by-step guidance. You are comfortable making phone calls, solving unexpected logistical hurdles on the fly, and managing operational workflows. As the business continues its expansion, there is a clear path to advance into broader project management or operations leadership.

Key Responsibilities

Project & Schedule Coordination

Maintain and update active jobs in cloud project management platforms (e.g., monday.com or similar), breaking down project scopes into structured tasks and milestones.
Review signed project proposals to verify that trade scopes are sequenced and scheduled accurately.
Confirm that job-site materials, deliveries, and site readiness are verified prior to trade arrival.
Monitor project timelines daily to identify delays or potential bottlenecks before they impact delivery dates.

Subcontractor & Stakeholder Communication

Coordinate with trade contractors regarding scope requirements, schedules, and property access details.
Issue proactive schedule updates and confirmations so trades, property owners, and partners know exact arrival windows.
Build productive working relationships with hands-on trade contractors via direct phone and SMS communication.
Provide clear, professional project updates to clients and real estate partners regarding timelines and progress.

Procurement & Material Sourcing

Research and source construction materials, finishes, and fixtures across suppliers, trade distributors, and online vendors.
Prepare curated procurement options with pricing and availability for leadership sign-off prior to placing orders.
Track deliveries and resolve backorders or hard-to-find items to prevent job-site downtime.

Operational Administration & Executive Support

Support estimates, invoicing, change orders, and customer records using cloud field service management software (e.g., Housecall Pro, Jobber, or similar).
Prepare, organize, and archive contractor agreements, lien waivers, and project documentation.
Conduct brief daily standups with leadership to capture priorities, track open loops, and execute follow-ups.
Adhere to and improve standard operating procedures (SOPs), working alongside established AI productivity tools for routine operational tasks.

Property Portfolio Support

Provide administrative support for leasing workflows across the company’s rental property portfolio.
Track active leases, log tenant inquiries or repair requests, and dispatch service vendors as needed.

Candidate Profile

Required Qualifications

Relevant Experience: 3+ years in project coordination, office management, operations support, or a related role managing multiple complex workflows concurrently.
Organizational Excellence: Proven track record of managing schedules, deliverables, and follow-ups independently with meticulous attention to detail.
Direct Communication Skills: High confidence speaking by phone with contractors, vendors, and clients; able to handle sensitive or urgent operational conversations professionally.
Autonomy & Problem-Solving: High resourcefulness and critical thinking; capable of taking loosely defined directives, investigating solutions, and delivering results.
Language Proficiency: Native or bilingual English fluency (written and verbal) for daily interaction with US leadership, field trades, and clients.
Software Fluency: Hands-on experience with modern cloud collaboration and project tracking software (e.g., monday.com, Asana, ClickUp, or Trello).
Schedule Alignment: Dedicated availability to work full-time hours matching 9:00 AM – 5:00 PM US Eastern Time.

Preferred Qualifications

Background in residential construction, remodeling, general contracting, or property management.
Familiarity with field service management platforms (e.g., Housecall Pro, Jobber, ServiceTitan).
Prior experience sourcing residential construction materials or handling trade purchasing.
Exposure to residential property leasing, tenant coordination, or rental property maintenance workflows.
Strong interest in growing into a senior project manager or head of operations role.

Office & Project Manager -63550003067