Executive Assistant – Vancouver

A well-established Vancouver law firm is seeking a highly organized and discreet Executive Assistant to provide direct support to its Chief Operating Officer and assist with firm leadership, partnership, and committee matters.

This role is well suited to a professional who can manage sensitive information, coordinate meetings and events, and handle a broad range of executive-level administrative responsibilities. The successful candidate will be comfortable working independently while collaborating with lawyers, leadership, and internal teams.

Key Responsibilities

Maintain confidential partnership information, partner files, and correspondence relating to partnership matters.
Provide administrative support to the Compensation Committee, Executive Committee, and other firm committees.
Coordinate lawyer availability, meeting schedules, boardroom bookings, and meeting materials.
Assist with the preparation of partner meetings and other leadership meetings.
Attend meetings, take minutes, and distribute materials as required.
Prepare and submit applications for the firm’s insurance policies.
Plan partner and lawyer retreats, along with other firm events throughout the year.
Prepare correspondence relating to banking, landlord, and other operational matters.
Process cheque requisitions and correspondence relating to professional dues for current and former firm members.
Audit health-benefit invoices and coordinate payments.
Prepare and distribute the firm’s internal newsletter.
Screen correspondence and requests, preparing responses to routine matters.
Provide additional administrative support to the Chief Operating Officer as required.

Qualifications

Proficiency in Microsoft Outlook, Word, and Excel.
Strong organizational, communication, and time-management skills.
Professional, personable, and approachable manner.
Ability to manage competing priorities and work effectively both independently and as part of a team.
Sound judgment and a demonstrated commitment to maintaining confidentiality.
Previous experience in a law firm or professional-services environment is considered an asset.
Experience using Asana is considered an asset.

Compensation and Benefits

The anticipated salary range for this position is $50,000 to $70,000, depending on experience and qualifications.

The firm also offers a comprehensive benefits package that includes:

Health and dental coverage.
Employee Assistance Program.
Matching RRSP program after one year of employment.
Three weeks of vacation to start.
Personal days, sick time, and one annual volunteer day.
Fitness reimbursement for eligible memberships and equipment.
Education reimbursement supporting continued professional development.
Firm social events, including an annual year-end celebration, happy hours, and staff-appreciation activities.

The employer is committed to fostering a diverse and inclusive workplace where individual strengths, perspectives, and experiences are respected and valued.

About Arlyn Recruiting and How to Apply

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to info@arlynrecruiting.com.

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