Role: Executive Assistant

Priority Location: Latin America, South Africa, or Global Remote (aligned with US Pacific Time)

Working Hours: Full-Time, Monday through Friday, 8:30 AM – 5:00 PM PT (with occasional flexibility for time-sensitive travel or scheduling needs)

Salary Range: $2,000 – $2,500 USD per month

Type of contract: Independent Contractor

Type of job: Remote

About the Company:

We are a fast-growing, globally distributed e-commerce and product development company that designs, manufactures, and fulfills custom physical merchandise, tabletop games, and collectibles for leading creators and brands worldwide. Operating across multiple continents, our team blends creative strategy, global supply chain execution, and direct-to-consumer operations in an entrepreneurial, high-autonomy environment. We value clear communication, extreme ownership, and continuous innovation through technology and automation.

About the Role:

We are seeking an exceptionally proactive, high-leverage Executive Assistant with Chief of Staff instincts to partner directly with our Founder/Operator. In this role, you will take full ownership of administrative operations, calendar prioritization, travel logistics, and internal follow-through, freeing up executive bandwidth to focus on strategic growth. This is not a passive, "point-and-shoot" administrative job—we need an autonomous operator who proactively fills in contextual gaps, anticipates upcoming friction, and leverages modern AI tools to streamline recurring workflows.

Key Responsibilities:

Manage Executive Calendars: Own end-to-end scheduling across business and personal commitments, rigorously applying priority tiers, buffer rules, and proactive daily agenda reviews.
Coordinate Travel & Logistics: Organize comprehensive flight, hotel, ground transportation, and dining arrangements according to precise standard operating procedures (SOPs), ensuring zero logistical friction.
Triage Communications & Inboxes: Monitor incoming communications across email and messaging platforms, drafting front-loaded replies, summarizing action items, and maintaining zero inbox-drop rate.
Track Action Items & Projects: Maintain operational workflows, meeting action logs, and data trackers in Asana, ensuring tasks across the leadership team close without executive follow-up.
Prepare Daily Executive Briefings: Research and synthesize industry developments, news, and critical business metrics into concise, structured daily briefings.
Implement AI & Workflow Automations: Identify opportunities to automate manual administrative tasks, standardizing procedures to increase overall operational efficiency.
Provide Shared Operational Support: Assist with executive-level scheduling for cross-functional leaders and support administrative onboarding workflows as required.

Qualifications:

Required:

Minimum 3+ years of experience as an Executive Assistant supporting a fast-moving founder, C-suite executive, or senior operator (Required).
Exceptional proactive judgment—proven ability to take 70% of an instruction and independently resolve the remaining 30% using business context (Required).
Demonstrated experience with modern productivity suites, including Google Workspace, Asana, and Discord/Slack (Required).
Working familiarity with AI tools and workflow automations to improve administrative speed and accuracy (Required).
Flawless, front-loaded written and verbal English communication skills, with an emphasis on clarity and brevity (Required).
Strong emotional composure, organizational rigor, and the ability to thrive in a direct-feedback, high-velocity environment (Required).
Reliable high-speed internet connection and full availability to overlap with US Pacific Time working hours (Required).

Preferred:

Prior experience or background in operations, Chief of Staff support, or direct-to-consumer/e-commerce environments (Preferred).
Advanced proficiency in setting up automated workflows, SOP documentation, and data tracking sheets (Preferred).

Executive Assistant - 66966179846