Role: Transaction Coordinator

Priority Location: Philippines or Latin America (Highly recommended based on talent pool and client preferences)

Working Hours: Monday to Friday, 9:00 AM – 5:00 PM EST

Salary Range: $1,000 – $1,500 USD per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor

Type of job: Remote

About the Company:

We are a fast-growing, innovative real estate firm dedicated to providing a seamless, stress-free property buying and selling experience for our clients. Our culture is rooted in transparency, collaboration, and empowering our remote team members to take true ownership of their workflows. We offer a highly flexible, fully remote environment where independent contractors are treated as strategic partners and given the autonomy to thrive and grow alongside the business.

About the Role:

As a Transaction Coordinator, you will serve as the organizational backbone of our real estate operations, ensuring every deal moves smoothly from an executed contract to a successful closing. You will have a direct impact on our company's reputation and client satisfaction by managing strict timelines, coordinating with multiple stakeholders, and proactively eliminating bottlenecks. This is an exciting opportunity for a highly meticulous professional to take charge of a high-volume pipeline, optimize closing workflows, and drive operational excellence from anywhere in the world.

Key Responsibilities:

Manage a pipeline of 30–40 active real estate transactions simultaneously, guiding each from the initial executed contract through to a successful, on-time closing.
Coordinate seamless daily communication between buyers, sellers, real estate agents, escrow companies, and lenders to ensure 100% alignment on deal progress.
Audit all real estate contracts, disclosures, and addendums for accuracy, obtaining any missing signatures and documentation within 24 hours of receipt.
Track and enforce critical contingency deadlines (earnest money deposits, inspections, appraisals) by sending automated and manual reminders to all relevant parties.
Maintain the company CRM and transaction management software (e.g., Dotloop, SkySlope) daily to guarantee real-time visibility and compliance for the leadership team.
Resolve administrative hurdles proactively, escalating critical, deal-threatening issues to the lead agent alongside proposed solutions to maintain a 95% on-time closing rate.

Qualifications:

Minimum 2 years of experience as a Real Estate Transaction Coordinator or in a dedicated real estate administrative role (Required).
Deep understanding of the standard real estate transaction process, compliance requirements, and contract terminology (Required).
Exceptional organizational and time-management skills with a proven ability to juggle multiple high-stakes deadlines without letting details slip (Required).
Proficiency in standard transaction management platforms (e.g., Dotloop, SkySlope, DocuSign) and CRM tools (Required).
Excellent written and verbal English communication skills to interact professionally with diverse, US-based stakeholders (Required).
Prior experience working remotely with US real estate teams or brokerages (Preferred).
Active or former Real Estate License (Preferred).

Transaction Coordinator -67153607989