Accounts Payable Specialist

A US-based company is hiring a full-time remote Accounts Payable Specialist to own high-volume invoice processing, matching, and vendor support for its finance team.

About the role

You will handle the full day-to-day AP cycle: coding and entering vendor invoices, running 3-way matches, and resolving variances before they reach a payment run. The finance team works in an on-premise ERP accessed over remote desktop, so a fast, stable connection matters as much as accuracy. Success looks like clean, current vendor accounts, discrepancies caught early, and payment runs and month-end close delivered on time for controller review.

Required Qualifications

3+ years of dedicated Accounts Payable processing experience
Hands-on 3-way matching experience (invoice, purchase order, receiving document) and variance resolution
Experience working in a desktop or on-premise ERP accessed through Remote Desktop (RDP), VPN, or Citrix
Proficiency in Microsoft Excel, including VLOOKUPs and pivot tables
Strong written and spoken English for phone and email contact with US vendors and internal leadership
Fiber internet of at least 100 Mbps download and upload, a hardwired Ethernet connection, and backup power (UPS or generator)
Full availability during US business hours (Eastern or Central time)

Preferred Qualifications

Experience supporting US-based companies or US corporate accounting workflows
Experience preparing ACH, wire, and check payment runs
Experience supporting month-end AP close

Responsibilities

Review, code, and batch enter vendor invoices, receipts, and check requests into the ERP
Match invoices against purchase orders and receiving documents to confirm pricing, quantities, and terms
Investigate and resolve price and quantity variances and unbilled receipts with internal purchasing and warehouse teams and with vendors
Act as the main contact for vendor questions on payment status, statement reconciliations, and billing disputes, by email and phone
Audit vendor statements regularly to keep accounts current and surface unrecorded liabilities
Prepare payment runs (ACH, wire, check), support month-end AP close, and build reports for the controllers

Working arrangement

Full-time remote contractor role, 40 hours per week, aligned to US Eastern or Central business hours. Open to candidates in Latin America or South Africa. Wi-Fi is not permitted for remote desktop sessions. The interview process includes a live internet speed, bandwidth, and remote desktop connectivity test.

Who thrives in this role

Detail-obsessed, the kind of person who reconciles to the cent and checks twice before posting
Calm and organized when invoice volume spikes around month-end
Comfortable picking up the phone to settle a billing dispute politely but firmly
Asks a clarifying question rather than guessing on a coding or matching issue
Enjoys routine, repeatable work done cleanly and on schedule

64792899631 -Accounts Payable Specialist