Position: Virtual Assistant
Location: Remote: PH/SA
Salary:Market Related
Part Time-3 Month Contract

About the Role

A busy, senior-level executive coach working with mid-to-senior leaders at large global corporations is seeking a sharp, proactive, and highly reliable Virtual Assistant. This is a part-time, remote role requiring exceptional judgment, thoroughness, and professionalism — not constant availability, but consistent availability throughout the Eastern workday.

The right person for this role is already online during Eastern business hours and can seamlessly layer this work on top of their existing schedule. If you thrive on staying organized, communicating professionally, and catching details before they become problems — this role is a perfect fit.

Working Hours

Coverage Required: Monday–Thursday, 8:00am–6:00pm ET | Friday, 8:00am–3:00pm ET

Important — Please Read Carefully:

Total active work averages 1–2 hours per day, but it is non-consecutive
You must be able to check in regularly throughout the day and respond promptly as needed
This role is not suitable for teachers, students with fixed class schedules, or anyone with blocks of unavailability during Eastern business hours
Occasional monitoring outside of core hours (e.g., early mornings, Sunday evenings) for urgent requests is strongly preferred
You will work from your own home or a quiet location

Key Responsibilities

Calendar & Scheduling Management

Confirm, reschedule, and coordinate new appointments for a client base of ~25–30 senior corporate executives
Monitor and manage 3–4 email inboxes regularly throughout the day for scheduling-related communications
Respond to scheduling emails proactively, accurately, and in a timely manner
Exercise sound judgment on urgency — knowing what needs immediate attention vs. what can wait

Administrative & Reporting Support

Accurately track and record hours worked in Excel, Word, and several third-party platforms (e.g., Monday.com)
Coordinate input for and assemble periodic summary reports
Prepare and submit one month-end invoice per month
Handle various brief administrative tasks as they arise

Communication & Correspondence

Draft and send professional emails on behalf of the client to executive-level contacts and their assistants
Maintain appropriate tone and discretion depending on the recipient (e.g., senior leader vs. scheduling admin)
Participate in occasional brief calls with other assistants or clients during the day, as needed

Must-Have Qualities

Exceptional judgment — knows what's urgent, what can wait, and how to prioritize without being told every time
Proactive — catches things before they become problems; doesn't wait to be asked
Thorough and detail-oriented — accuracy is non-negotiable
Professional and polished — understands the tone, pace, and culture of the U.S. corporate world
Strong written English — emails must be clear, professional, and appropriately calibrated to the audience
Responsive — able to check phone/computer and reply quickly even when away from their desk

Technical Requirements

Own laptop (Windows preferred; Mac not ideal)
Access to Microsoft Office (Outlook, Word, Excel, PowerPoint)
Comfortable with Gmail/Google Workspace
Smartphone with ability to monitor and respond on the go
Ability to quickly learn new data-entry and scheduling platforms (e.g., Monday.com and other third-party tools)
Reliable, fast internet connection and a quiet working environment

Ideal Candidate Profile

Already working or available online during Eastern U.S. business hours
Has prior experience supporting senior professionals, executives, or in a corporate environment
Understands the nuances of executive-level communication — tone, discretion, and professionalism
Comfortable working with a small, lean operation (2-person team)
2–5 years of relevant experience preferred (executive assistance, admin coordination, or similar)
Fluent English speaker — written and verbal

Virtual Assistant|67393226514