Griffin Resources is recruiting on behalf of Heinemann Americas, Inc. located in Coral Gables, FL.

Established in 2014 as a subsidiary of Germany-based Gebr. Heinemann, Heinemann Americas has grown into a key player in cruise ship retail and distribution. Backed by over 140 years of global travel retail expertise, the Coral Gables–based team specializes in delivering luxury retail experiences for the cruise industry. They manage and operate state-of-the-art retail concessions aboard major cruise lines, curating an exceptional selection of premium perfumes, cosmetics, fashion, and accessories to provide passengers with a world-class shopping experience at sea. Through strong partnerships with leading cruise operators, Heinemann Americas has established itself as the premier provider of maritime travel retail solutions in the region.

Position Summary:

The Staff Accountant supports accurate and timely financial reporting by performing month-end close activities, preparing journal entries, reconciling balance sheet accounts, and assisting with accounts payable and accounts receivable processes. The role helps maintain the integrity of the general ledger, follows established internal controls, and supports audits and management reporting. This position works closely with the Accounting Manager and other business teams to resolve discrepancies, improve accounting processes, and ensure compliance with U.S. GAAP and company policies.

Essential Duties & Responsibilities:

- Assist with the monthly, quarterly, and year-end close, including preparation and posting of journal entries, accruals, prepayments, and reclassifications.
- Prepare and maintain timely balance sheet reconciliations, investigate reconciling items, and follow through until open items are resolved.
- Support accounts payable activities, including invoice review, coding, approval follow-up, vendor account reconciliation, payment runs, and aging analysis.
- Support accounts receivable activities, including customer billing, cash application, collections follow-up, account reconciliations, and aging analysis.
- Review and reconcile intercompany transactions and balances and coordinate the resolution of differences with related entities.
- Maintain fixed asset schedules and support additions, disposals, transfers, and depreciation entries.
- Assist with 1099s statement and other recurring statutory or corporate reporting requirements.
- Support monthly management reporting by preparing schedules, variance explanations, and documentation for significant account movements.
- Maintain organized and complete accounting records and supporting documentation in accordance with retention requirements.
- Follow internal controls, identify process gaps, and recommend practical improvements to increase accuracy, efficiency, and timeliness.
- Partner with operations, buying, sales, and other departments to resolve accounting questions and ensure transactions are recorded correctly.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Financial Responsibilities:

Contributes to the accurate recording, review, and monitoring of company expenses, receivables, cash activity, and balance sheet accounts. Supports proper invoice approval, payment controls, collection follow-up, and timely escalation of unusual or unsupported transactions. This role does not have independent budget authority unless specifically delegated.

Qualifications:

- Bachelor's degree in Accounting, Finance, Business Administration, or a related field required.
- Two to three years of relevant accounting experience, including hands-on exposure to month-end close and balance sheet reconciliations.
- Practical experience supporting accounts payable and accounts receivable processes.
- Working knowledge of general ledger accounting and U.S. GAAP fundamentals.
- Proficiency in Microsoft Excel, including formulas, lookups, pivot tables, and data reconciliation.
- Ability to work full-time from the Miami office in accordance with the company work arrangement.
- Experience using SAP or a comparable ERP/accounting system.
- Experience in a multi-entity, multi-currency, retail, distribution, travel retail, or inventory-based business environment.
- Exposure to intercompany accounting and fixed assets
- Bilingual English/Spanish skills are helpful but not required.

Knowledge and Skills:

- Strong attention to detail and commitment to accurate, complete, and well-supported accounting records.
- Solid analytical and problem-solving skills, with the ability to research discrepancies and communicate clear conclusions.
- Ability to prioritize multiple deadlines during the close cycle and complete recurring tasks consistently.
- Clear written and verbal communication skills and the ability to work effectively with finance and non-finance colleagues.
- Sound judgment, professionalism, discretion, and appropriate handling of confidential financial information.
- Proactive, dependable, and collaborative work style with a willingness to learn and take ownership of assigned tasks.
- Excellent written, verbal and interpersonal communication skills.
- Strong organizational and analytical skills.
- Profound experience with general ledger functions and the month-end/year-end close process

Physical Demands:

The physical demands described here are representative of those requirements employees must meet to perform the essential functions of this job with or without reasonable accommodations. While performing job functions the employee is regularly required to sit, stand, write, review and type reports, compile data, operate a pc, communicate, listen, and assess information. The employee may move about the office complex, may travel to other office locations and may lift, push, pull or move up to 25 pounds. Visual requirements include distant, close and color vision, and ability to adjust focus; ability to travel, as well as to balance and walk far distances, and to climb stairs as necessary.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. The environment includes work inside/outside the office and travel to warehouses and vessels; there will be loud noises, dust and dirt, and other natural factors affecting the environment outside the office.