Data Entry Specialist (Retail Invoicing)

Employment Type: Full-time, Independent Contractor

Work Model: Remote

Work Hours: US EST Business Hours overlap required

A US consumer products company selling health and beauty products to major national retailers and distributors needs an invoicing specialist to get its backlog of unbilled and unpaid invoices under control.

About the role

Invoices to the company’s largest retail customer have fallen behind, and payment is waiting on clean, accurate submissions. You will clear the backlog first, working oldest to newest, then keep invoicing current week after week so nothing sits unbilled or unpaid. Accuracy matters as much as speed, because a single wrong PO number or unit cost gets an invoice rejected and delays payment.

Required Qualifications

2+ years of experience in data entry, billing, or accounts receivable
Hands-on QuickBooks Online experience, including invoices, customers, and payments
Strong Excel or Google Sheets skills, including sorting, filtering, and lookups
High accuracy with numbers and the patience to match records line by line
Clear written updates on what is done, what is stuck, and why
Ability to meet a 98% accuracy standard, with no more than 1 rejected invoice per 50
Availability for full-time work (40 hours a week) with some overlap with US Eastern business hours

Preferred Qualifications

Experience as a supplier to a large retailer, including its invoicing and payment portals or its deductions process
EDI experience (SPS Commerce, TrueCommerce, or similar) covering purchase orders, ship notices, and invoices
Background in retail or consumer products, especially health and beauty

Responsibilities

Enter every open retailer invoice accurately in QuickBooks Online and in the EDI system, matched to its purchase order and shipment record
Work the backlog oldest first, finding every order that shipped but was never invoiced, or was invoiced but never paid
Check each invoice before it goes out so that PO number, item numbers, quantities, unit cost, and ship date match what was ordered and what was shipped
Fix and resubmit rejected invoices, and log the reason for each rejection so the same error does not repeat
Each day, check for invoices that failed EDI transmission or were rejected, and fix those first
Track payments and remittances against open invoices, and flag short pays and deductions to Accounts Receivable with the invoice number and amount
Keep an aging log of open invoices showing invoice number, date, amount, status, and days outstanding
Send a short status report to your manager every Friday covering invoices entered, submitted, paid, rejected, and still open, with dollar totals
Reach a pace of about 40 invoices per day by the fourth week, after a training week, and support invoicing for other retailers and distributors once the main account is current

Who thrives in this role

Patient and methodical, the kind of person who enjoys matching numbers line by line until they agree
Takes ownership of a backlog and works it down steadily without being chased
Flags problems early and explains them plainly in writing
Comfortable with repetitive, detail-heavy work done consistently every day

Data Entry Specialist - 67660986417