Position : Staff Accountant

Work Hours (Client) : Monday to Friday, 9am to 5pm CST

Pay Range : $2,000 to $2,500/ month (varies based on skill set and experience level)

Location of Search : South Africa or Latam

Work Location : Remote

Company Overview:

Our client is a property management and real estate investment company operating a growing multifamily portfolio.

Role Overview:

The Staff Accountant owns day-to-day accounting in AppFolio and QuickBooks Online across a multi-entity, multi-property portfolio.

This role is responsible for accurate, timely books: payables, receivables, bank and credit card reconciliations, intercompany activity, and a clean month-end close that produces reliable owner, investor, and lender reporting. The ideal candidate is detail-driven, comfortable living inside AppFolio every day, and wants to help build accounting processes in a company that is scaling.

Initial focus will be on payables, receivables, cash, and reconciliations, with responsibilities expanding into close, reporting, and investor accounting as the role develops.

Duties and Responsibilities:

Accounts Payable

Enter, code, and process vendor bills in AppFolio to the correct property, entity, and GL account; route through approval workflows.
Perform daily/weekly cash balance reconciliations across all operating and trust accounts; flag shortfalls ahead of payment runs.
Run weekly payment cycles via eCheck, ACH, and check; manage vendor setup, W-9 collection, and insurance/COI tracking.
Code and reconcile company credit card activity across entities; chase receipts and resolve unallocated charges.
Prepare and file annual 1099s from AppFolio vendor data.

Accounts Receivable & Resident Ledgers

Post and reconcile rent receipts, online payments, and deposits; resolve NSFs, chargebacks, and payment reversals.
Monitor delinquency, apply late fees per policy, and support collections and move-out processes.
Audit resident ledgers for accuracy; process security deposit dispositions and refunds within Louisiana statutory timelines.
Reconcile subsidy and housing assistance payments (e.g., HAP/voucher) to resident and tenant-portion ledgers where applicable.

General Ledger & Month-End Close

Complete monthly bank reconciliations for all operating, security deposit, and reserve accounts across every entity.
Maintain and clear clearing/undeposited funds accounts, prepaid and accrued balances, and suspense items.
Record and reconcile intercompany due-to/due-from activity, management fees, and cost allocations between entities.
Prepare journal entries, fixed asset and capital improvement capitalization, and depreciation schedules.
Execute the month-end close checklist and deliver financials within the established close calendar.

Reporting & Owner / Investor Support

Generate and review owner statements, property-level P&Ls, balance sheets, rent rolls, and variance reports.
Process owner/investor distributions and contributions; support investor reporting through AppFolio Investment Management as adopted.
Track lender escrows, replacement reserves, and debt service; assemble lender, refinance, and compliance reporting packages.
Support annual budgets, budget-to-actual analysis, and year-end tax/CPA workpaper preparation.

Systems & Process

Maintain the AppFolio chart of accounts, property/entity setup, bank account mapping, and GL settings in coordination with management.
Document procedures, build reconciliation templates, and recommend workflow and internal control improvements.
Partner with property managers, leasing, and maintenance on purchase orders, work order billing, and invoice coding.

APPFOLIO COMPETENCIES

Candidates should be able to demonstrate hands-on proficiency in the following areas:

Payables: Bill entry, approvals, payment runs (eCheck/ACH/check), vendor management, 1099 reporting
Receivables: Receipts, deposits, resident ledgers, charges/credits, NSFs, delinquency and late fee automation
Banking: Bank reconciliation, multiple bank accounts per entity, clearing accounts, deposit batching
General Ledger: Journal entries, GL accounts, property vs. company-level accounting, intercompany entries
Owners / Investors: Owner statements, distributions, contributions, reserves; Investment Management a plus
Reporting: Rent roll, P&L, balance sheet, cash flow, aged receivables/payables, custom report building
QuickBooks Online: Bank feeds and reconciliation, bill pay, journal entries, class/location tracking for corporate and non-property entities

Required Qualifications:

Experience: 3+ years of accounting experience, with at least 1 year in property management or real estate accounting.

Qualifications: Bachelor's degree in Accounting or Finance, or equivalent professional experience.

Working proficiency in AppFolio (or a comparable platform such as Yardi, RealPage, Buildium, or Rent Manager with willingness to master AppFolio quickly) and QuickBooks Online.
Basic understanding of U.S. federal and Louisiana tax regulations as they apply to real estate entities, and experience preparing income tax basis financial statements.
Solid understanding of accrual vs. cash accounting and trust/security deposit accounting.
Strong Excel skills: lookups, pivot tables, and reconciliation workbooks.
Demonstrated accuracy, discretion with confidential financial data, and the ability to meet close deadlines.

Preferred Qualifications:

Multi-entity accounting experience, including intercompany transactions and consolidated reporting.
Experience with HUD-assisted or affordable housing accounting (HAP contracts, reserves, HUD reporting).
Exposure to real estate syndication, JV, or fund accounting (capital accounts, waterfalls, investor distributions).
Familiarity with Louisiana landlord-tenant requirements; AppFolio certification or training completion.

Staff Accountant -67661154222