Accounts Payable Clerk

Working Hours: US business hours
Type of contract: Independent Contractor

About the Role

We are seeking a detail-oriented and highly organized Accounts Payable Clerk to support accounts payable operations across multiple real estate, hospitality, restaurant, and self-storage entities.

This person will be responsible for processing vendor invoices, coordinating payments, maintaining accurate financial records, and working with property managers, operators, vendors, and internal teams to resolve discrepancies.

The ideal candidate has hands-on accounts payable or bookkeeping experience, understands basic accounting principles, and is comfortable managing invoices and payments across multiple properties and entities.

Key Responsibilities

Invoice Processing and Payments

Process, review, and code vendor invoices for payment through Bill.com.
Organize and pay restaurant and hospitality vendor invoices using MarginEdge.
Match invoices against purchase orders, contracts, and work orders before payment.
Prepare ACH, check, and wire payment runs and route them for approval.
Ensure invoices are properly supported, approved, and recorded before payment.

Accounts Payable Administration

Maintain accurate and current accounts payable records in QuickBooks Online across multiple entities.
Allocate shared expenses across properties and entities according to internal instructions.
Reconcile vendor statements and investigate outstanding, duplicate, disputed, or missing items.
Follow up with vendors and internal stakeholders to resolve invoice discrepancies.
Maintain organized digital records of invoices, approvals, and payment documentation for audit and tax purposes.

Month-End and Compliance Support

Assist with month-end closing activities.
Prepare or support accounts payable aging reports and accrual schedules.
Assist with 1099 preparation and vendor compliance documentation.
Ensure vendor records and supporting documents are complete and accurate.

Cross-Functional Support

Collaborate with property managers, restaurant operators, vendors, and internal accounting teams.
Provide general administrative support as needed.
Perform other accounting and accounts payable duties as assigned.

Requirements

Previous experience as an Accounts Payable Clerk, Accounts Payable Specialist, Bookkeeper, Accounting Assistant, or in a similar role.
Strong understanding of accounts payable processes and basic accounting principles.
Experience processing, coding, reviewing, and reconciling vendor invoices.
Ability to manage invoices and payments across multiple entities, properties, or business units.
Strong Microsoft Office skills, particularly Excel.
Excellent attention to detail and organizational skills.
Strong written and verbal communication skills.
Ability to prioritize a high volume of invoices and meet payment deadlines.
Ability to work efficiently both independently and as part of a team.
High level of integrity, discretion, and confidentiality.

Preferred Qualifications

Experience with QuickBooks Online.
Experience with Bill.com.
Experience with MarginEdge.
Experience supporting real estate, property management, hospitality, restaurant, or self-storage businesses.
Experience with purchase order and work order matching.
Experience preparing payment runs, AP aging reports, accruals, and 1099 documentation.
Experience allocating expenses across multiple properties or legal entities.

Ideal Candidate Profile

The ideal candidate is accurate, dependable, and comfortable working in a fast-paced, multi-entity environment. They should be able to manage a high volume of invoices, recognize discrepancies, follow approval processes, and communicate professionally with vendors and internal stakeholders.

This role is best suited for someone who takes ownership of their work, protects confidential financial information, and consistently maintains clean and well-organized accounts payable records.

Accounts Payable Clerk - 67797105501