Executive Assistant (Part-Time)

Employment Type: Part-time, Independent Contractor

Work Model: Remote

Work Hours: US business hours (must be available durung first 4 hours of the day (until ~3 PM EST); other work can be asynchronous)

A founder-led company that supports remote sales teams is hiring its first Executive Assistant to take recurring administrative work off the founder’s plate.

About the role

You will work directly with the founder as a right hand who shadows the day-to-day and, over time, anticipates what is needed before being asked. Most of the work is routine and repeatable: inbox management, payment tracking, light outreach, and simple video clean-up. Much of it can be done asynchronously while the founder is offline, with a short window each day when quick responses matter. The role starts at 20 to 30 hours per week and may grow to full-time.

Required Qualifications

Prior experience working as an Executive Assistant
Ability to manage an inbox across email, Instagram, and Slack
Availability for 20 to 30 hours per week
Able to respond quickly during the first four hours of the founder’s working day, and no later than 3 PM Eastern
Comfortable working independently and asynchronously outside that response window

Preferred Qualifications

Willingness to learn simple video editing with AI tools (the founder will teach the setup)
Light outbound outreach experience

Responsibilities

Track monthly payments owed to team members
Manage the founder’s inbox across email, Instagram, and Slack
Handle light sales outreach
Trim silences from recorded videos and upload them
Take on additional recurring tasks as the role grows

Working arrangement

Fully remote, part-time (20 to 30 hours per week) with the potential to move to full-time. Most work can be done on your own schedule, with responsiveness needed during the first four hours of the founder’s day and no later than 3 PM Eastern. This role is open to candidates in the Philippines, South Africa, and Latin America.

Who thrives in this role

Anticipates needs and acts without waiting for step-by-step direction
Reliable with recurring monthly tasks, and careful with anything involving money
Discreet with inboxes and sensitive information
Picks up new tools quickly and is happy to be taught a process
Communicates clearly in writing when working asynchronously

Executive Assistant - 67697597246