Executive – Welfare & Administration

Location: Ekala, Sri Lanka

Full-time

About Client Partner

Our client is an international manufacturing enterprise specializing in engineered industrial solutions and specialized mobility components, operating a major production facility in Ekala, Sri Lanka. Serving global original equipment manufacturers (OEMs) and industrial markets, the organization combines manufacturing excellence with a safe, supportive, and people-centric workplace environment.

About the Role

We are seeking a proactive, organized, and people-oriented Executive – Welfare & Administration to join the Human Resources and Administration team. Reporting to the HR Manager / Head of HR, this role is responsible for driving employee welfare and engagement programs, overseeing day-to-day facility administration, managing third-party service providers (canteen, transport, security, and housekeeping), and ensuring seamless administrative operations across the manufacturing facility.

Responsibilities

Employee Welfare & Engagement: Coordinate and administer employee welfare programs, recognition initiatives, celebrations, sports events, and company gatherings; address employee welfare concerns, conduct feedback surveys, manage emergency assistance programs, and oversee welfare budgets and expense records.
Facility & General Administration: Oversee daily facility administrative operations, office maintenance, repairs, and housekeeping; manage company accommodation, staff transport, and canteen services; monitor utility consumption for cost control, maintain contracts and licenses, and handle procurement of office supplies and consumables.
Employee Services & Onboarding Support: Coordinate workspace and administrative onboarding logistics for new hires; maintain employee welfare records; manage requests for uniforms, Personal Protective Equipment (PPE), and welfare benefits; assist in organizing medical checkups, vaccination drives, and workplace wellness initiatives.
Vendor & Service Provider Management: Supervise external service providers including security, housekeeping, transport, catering, and maintenance contractors; monitor service quality against agreed Service Level Agreements (SLAs) and process vendor invoices and payment documentation.
Compliance, Safety & Audits: Ensure administrative processes adhere to company policies; support Occupational Health and Safety (OHS) initiatives; conduct regular inspections of canteens, rest areas, and common facilities; maintain audit-ready documentation and coordinate corrective actions.
Reporting & Documentation: Compile monthly welfare and administration reports, track employee participation in engagement initiatives, and generate operational reports covering facility management, transport, and administrative expenditure.

Requirements

Education: Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, Management, or a related discipline.
Experience: Minimum 2 to 4 years of hands-on experience in Employee Welfare, General Administration, HR Operations, or Facility Administration, preferably within a manufacturing or industrial plant environment.
Technical & Operational Skills: Solid understanding of employee welfare practices, facility coordination, and vendor management; proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Knowledge of Occupational Health and Safety (OHS) practices is an added advantage.
Core Competencies: Strong interpersonal, communication, and conflict-resolution skills; high organizational and multitasking abilities; sound judgment in handling confidential information; and the capability to work independently in a fast-paced manufacturing setting.

Benefits

Competitive compensation and benefits package commensurate with experience and qualifications.
High-impact operational role within an established international manufacturing facility.
Collaborative work culture with opportunities for career progression in HR and Administration.