DESIGN & EQUIPPING DIRECTOR

THE NEW CHILDREN’S HOSPITAL PROJECT
The new children’s hospital project is made up of three inter-related elements: the building, the ICT infrastructure, and the operational integration of the three existing children’s hospitals. The new children’s hospital development is a Government priority project and the most significant capital investment project ever undertaken in healthcare in Ireland, bringing together three children’s hospitals in a modern, custom-designed digital hospital building to deliver the best care and treatments for Ireland’s sickest children. The new children’s hospital capital project also includes the construction of two outpatient and urgent care centres on the campuses shared with Connolly Hospital and Tallaght Hospital.

This is a full-time permanent role offering a very competitive salary.

If you are interested or know someone who might be - Contact sara@yala.ie or Call on 01 582 5494

THE NATIONAL PAEDIATRIC HOSPITAL DEVELOPMENT BOARD
Operational responsibility for delivery of the construction project lies with the National Paediatric Hospital Development Board (NPHDB). The NPHDB was established under the National Paediatric Hospital Development Board (Establishment) Order 2007 (the Establishment Order) to plan, design, build, furnish and equip the new children’s hospital and associated centres. The project is now in the major construction phase and the core focus of the NPHDB in this phase of the project will be on building and equipping the new hospital.
OVERVIEW OF THE PROGRESS TO DATE
An Bord Pleanála granted permission in April 2016 for the children’s hospital, the Paediatric Outpatients and Urgent Care Centres at Connolly and Tallaght Hospitals and for related developments including the Children’s Research and Innovation Centre and a Family Accommodation Unit adjacent to the new hospital.
Decant and enabling works on the St James’s campus commenced shortly after, and the below ground works for the main hospital are now nearing completion. The project is now in the main construction phase, with the above ground seven-storey hospital to be completed in 2023, followed by a period of clinical commissioning and staff familiarisation by Children’s Health Ireland before services transfer and opening in 2024.
The Outpatient and Urgent Care Centre at Connolly has recently been handed over to Children’s Health Ireland, and this will be followed by the completion of the Outpatient and Urgent Care Centre at Tallaght in 2021.
COMPLEXITY OF THE PROJECT
The scale of the development, consisting of two different construction contracts on three different live hospital campuses across three different local authorities, with multiple contracts to be administered with multi-disciplinary design members requires excellent organisational and management skills.
There is a strong interdependency on other stakeholders for aspects of the project which are outside of the remit of the NPHDB, but which are critical to the successful delivery of the project,
e.g. ICT Infrastructure, Electronic Health Care Record.

SCOPE OF THE ROLE
The Design & Equipping Director will play a key part in managing a significant programme of work at the NPHDB to ensure the successful delivery of the new children’s hospital project.
The Design & Equipping Director will form part of the Executive Leadership Team will work closely with Children’s Health Ireland, the client for the project, and with the Health Service Executive as the principal funder of the project, and with the Department of Health.
In addition to the challenges intrinsic to the role of Design & Equipping Director, the role also requires the ability to deal with a high level of intensive and challenging contractual, political and media scrutiny to which the project is subjected.

REPORTING RELATIONSHIP
The Design & Equipping Director will report directly to the Project Director of the NPHDB for the delivery of this priority project.

PURPOSE OF THE JOB

To provide assurance to the Executive and the Board that the Design Team are performing to the required standard and that all design related issues are being completed satisfactorily in meeting the project objectives and contractual obligations set out within the Construction Contract.
To proactively manage the completion of any outstanding design to include responding to the Contractor’s reviewable design data and its compliance with the Works Requirements.
Carry out ongoing reviews and risk assessments with the Design Team to ensure the Design is coordinated and complete, and that the BIM is in accordance with the Contract requirements.
To anticipate up and coming milestones such that timely decisions are made on behalf of the Executive and/or by the Design Team in order to progress the project.
To contribute to the ongoing review of the Design Team performance on a quarterly basis.
To manage and control any design and equipment change to ensure such change does not impact the objectives of the project.
To ensure that the specification and procurement of the equipment is coordinated with the design and the M&E installation drawings.
To provide assurance to the Executive and Board that the equipment workstream through the specification, procurement and installation stages is being executed in accordance with the programme and within the available budget.
Working with the equipping team to avail of all opportunities for optimisation and transfer of equipment from the existing hospitals to align with available budget.
To lead on the design and procurement of the specialist fit outs to be completed between substantial completion of the construction contract and Hospital opening.
To liaise and work effectively with Children’s Health Ireland as a client to ensure that the hospital design and equipment meets the project brief and objectives, and also with the HSE, the Department of Health and St James’s Hospital as key stakeholders;
To implement appropriate project management processes and contribute to the NPHDB integrated reporting systems setting out KPI’s for the project.
To provide reports and escalate key issues for timely resolution through the management and oversight structures in place for the project.
To work as part of the NPHDB Executive and provide proactive and strategic contributions across the breadth of the NPHDB project responsibilities.
To develop and manage effective relationships with the wide range of other stakeholders including local authorities, St James’s Hospital and community organisations;
To manage, motivate and develop the project team and support staff.

ROLES AND RESPONSIBILITIES

Planning and delivery

To continually review structures, responsibilities, capacity, skills and experience of the project’s resources together with the Project Director in order to ensure capacity and capability within the organisation to fulfil the functions of the Design and Equipping workstreams;
To oversee the development, execution and monitoring of systems and plans to ensure the delivery of the key project objectives and milestones;
To ensure that resources are effectively managed to optimise safety, quality, cost, risk and timely delivery;
To ensure the delivery of the project on time and within budget, in accordance with the agreed user requirements;
To ensure that resources are effectively managed to optimise safety, quality, cost, risk; and
To keep the financial position of the project under constant review and ensure that all short and long-term financial requirements are adequately provided for.

Leadership, performance management and monitoring

To provide leadership and direction for the Design Team, NPHDB team and support staff;
To monitor and manage performance effectively to ensure achievement of targets.

Liaison and Consultation

To liaise and engage with Children’s Health Ireland as client for the project in relation to the progress of the project, the brief and any aspect of the project as may arise;
To work effectively with St James’s Hospital as co-location partner, in relation to campus/site issues, shared services and other aspects of the project as may arise;
To liaise and work effectively with the HSE as principal funder and the Department of Health;
To consult with and to maintain and develop relationships with key stakeholders as appropriate including local authorities, and local community organisations.

Governance and reporting

To provide appropriate and timely information, reports and advice to the Project Director and the Executive led by the Chief Officer;
To implement appropriate financial controls and reporting procedures to be used both by management and staff and by external consultants and contractors;
To ensure that any committees appointed by the Board to assist and advise it are assisted and fully supported in their proper functioning.

PERSON SPECIFICATION
The successful candidate will have:
Track Record

A proven record of success in the design, construction and equipping of large scale and complex capital projects;
A proven ability to anticipate and resolve problems;
Excellent communication, interpersonal and presentation skills;
Have demonstrated the ability to exercise exceptional judgment in the face of conflicting pressures;
A track record of operating in a strong governance environment.

Personal Qualities

A resolute determination to succeed in achieving project deliverables;
Strong leadership skills and a proven ability to lead, manage, develop and motivate the project team;
Proven resilience and the ability to overcome challenges;
Ability to engage co-operatively with Children’s Hospital Ireland to achieve shared goals, while protecting the project budget and programme.

Qualifications

A Chartered Engineer, registered Architect, or equivalent. Another professional qualification could be considered for the role but the successful candidate needs the technical competency to understand the challenges and issues in bringing the hospital through completion of Design, Construction. Commissioning, Equipping and associated certifications.

Ideally the Successful Applicant Will Also Have:

Experience in a senior leadership role of the design, construction, commissioning and equipping of one or more large (€100m+) complex building, advanced manufacturing, infrastructure, healthcare or life-sciences project.

Renumeration
Negotiable depending on the experience of the Candidate.
Location
Block A, Herberton, St James's Walk, Rialto, Dublin 8.
Hours of attendance
Hours of attendance will be fixed from time to time but will amount to not less than 43 hours and 15 minutes’ gross per week or 37 hours’ net of lunch breaks. The successful candidate will be required to work such additional hours from time to time as may be reasonable and necessary for the proper performance of his/her duties subject to the limits set down in the working time regulations. The rate of remuneration payable covers any extra attendance liability that may arise from time to time.
Annual Leave
In addition to the usual public holidays, the annual leave for this position is 30 working days.